Admissions Coordinator

Job description

American Institute, founded in 1924 as the Hartford Secretarial School, provides hands-on training for careers in the world of business, legal, allied healthcare, diagnostic medical sonography, and information technology. Recognizing our single, well-defined teaching mission: reflecting job market demands with flexibility in identifying and incorporating new programs to give our graduates an edge in today’s competitive job market. As a full-time team member, you will have access to the following benefits: - Medical (including prescription), Dental, Vision (UMA subsidized) - FSA/HSA (Depending on Medical Plan chosen) - Basic Life Insurance (UMA paid) - Additional Voluntary Life Insurance (Team Member paid) - Employee Assistance Program – EAP (UMA paid) - Long Term Disability (UMA paid) - Short Term Disability (Team Member paid) - Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid) - Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off - 401k (eligible upon completion of 90 days of employment and must be at least 18 years of age) - Pet Insurance - Identity Theft Protection **Summary:** The Admissions Coordinator is responsible for managing the initial impression of the school, and keeping the front area organized, clean, and welcoming. This position provides administrative and customer service support for the Admissions department. **Essential Duties and Responsibilities include the following. Other duties may be assigned:** - Primary: functions as Director of First Impressions for the campus, including but not limited to: - Retrieves messages from voice mail and forwards to appropriate personnel - Answers incoming telephone calls within 3 rings, determines purpose of callers, and forwards calls t o appropriate personnel or department - Takes and delivers messages or transfers calls to voice mail when appropriate personnel are not available - Welcomes on‐site visitors, determines nature of business, and announces visitors to appropriate personnel - Receives, sorts, and routes mail - Performs accurate data entry (new student information) - Manage student data (CVUE. LMS) to ensure the school’s requirements are met - Ensures that accurate, timely and thorough student records are created in compliance with company standards during the Admissions Process and are forwarded to the appropriate departments - Develop/manage/maintain reports for the Admissions department - Communicate with the corporate office for approval/denial of High school diplomas as needed - Work flexible schedule, including nights, weekends, and some holidays - Travel to other sites as needed - Other duties as assigned **Required Skills:** - Must be detail oriented and professional - Ability to apply analysis in order to generate and implement solutions - Excellent written and verbal communication skills - Proficient in Microsoft Office (Word, Excel, PowerPoint, etc.) **Required Experience:** - High School Diploma or GED required - Requirements at least 1‐2 years of demonstrated administrative experience Application Deadline: 9/30/2026 Anticipated starting salary is based on experience and qualifications. Compensation Range $19—$20 USD **OUR CORE VALUES** **Caring** We believe every student has the potential to be successful in a rewarding career, with the right support. We partner with you from your first day of classes through your search for a job after graduation. **Respect** We view everyone who enters American Institute as a productive adult who deserves respect and the opportunity to excel. Our staff and instructors are dedicated to helping you achieve your goals and realize your potential. **Service** American Institute is committed to the professional and academic success of each student by actively seeking opportunities to provide service both within the campus as well as within the surrounding community. **Integrity**We look forward, not backward. No matter where you come from or what obstacles you’ve faced in the past, we believe your future is yours to create. **Accountability** When you commit to us, we commit to you. When you walk into American Institute, we focus on helping you continue to move forward, so you can create the life you want to live. **Innovation** We know that the sooner you have the knowledge and skills you need to begin your career, the sooner you can become successful. American Institute offers focused, practical training that gets you out of the classroom and on your way faster than you thought possible.