AI Automation Specialist & Executive Assistant to the C-Level (f/m/d)

Job description

Do we have your attention? As our AI & Automation Specialist (f/m/d) , you will work closely with our CEO and CMO to fundamentally improve how we work through AI, automation, and technology. You will combine strategic thinking with hands-on execution : understand business challenges, rethink processes, and build practical solutions yourself. Your main focus will be Marketing, while giving you the opportunity to work on strategic and operational projects across the company. At the heart of this role is one guiding principle: “Understand the problem. Improve the system. Build the solution.” What this role offers and makes it unique: Significant autonomy and direct collaboration with the CEO & CMO, paired with visibility across the organization. A steep learning curve driven by genuine breadth and many topics at once. Your areas of responsibility AI & Automation Identify processes that can be improved through AI, automation, and technology. Build AI-powered workflows, automations, and internal tools yourself. Use AI tools, APIs, automation platforms, and code to solve problems independently. Continuously explore new technologies and turn relevant developments into practical solutions for Holzkern. Automate repetitive work and create scalable processes across Marketing and other business areas. Recognize that not everything can be automated right away: where no structure or process exists yet, build it manually and from scratch first, before deciding if and how to automate it. Strategy & Systems Understand the business objective and overall process before building a solution. Think in systems and ensure that new solutions integrate with our existing tools, processes, and data. Avoid isolated solutions and unnecessary data silos. Work directly with our CEO and CMO on strategic and cross-functional projects. Quickly understand new business challenges and turn them into pragmatic solutions. Executive Support Support our CEO and CMO in selected operational and strategic tasks. Prepare presentations, analyses, research, and decision documents. Help structure and prioritize information and communication, including inbox management. Use AI and automation to continuously improve executive workflows. Take on mundane, recurring admin work (formatting, scheduling, inbox triage, document clean-up) with the same commitment as strategic projects — not every task is exciting, and this role is not only about the interesting 20%. Your profile You are AI-native and constantly experiment with new AI models, tools, agents, and technologies. You have strong technical problem-solving skills and can independently build working solutions. You are comfortable with AI tools, automation platforms, APIs, data, and coding. You combine technical capabilities with strong business and strategic thinking. You naturally think in systems rather than isolated tasks. You are extremely hands-on and enjoy both strategic projects and operational execution. You learn quickly and enjoy working across different topics and business areas. You are structured, analytical, proactive, and solution-oriented. You communicate confidently in German and English. This role is NOT for you if You expect a clearly defined, repetitive role with fixed processes (this role requires building structure yourself, often from scratch) You want to work strategically only and see your self as above admin tasks like scheduling, inbox triage, or document clean-up You need clear instructions before getting started, rather than building solutions yourself Using AI tools is enough for you — you don't want to experiment, code, or work with APIs yourself You don't understand the AI processes you build and can't explain them in your own words You'd rather work in isolation on one topic than jump across areas (Marketing, Strategy, Executive Support) Requirements 1-3 years of relevant professional experience Strong technical and analytical problem-solving skills Confident in English (B2); confident in German (B2) communication Hands-on experience with AI tools, automation platforms, and/or APIs Experience working with data, systems, and process design Experience with coding or building automated workflows is a strong advantage Enjoy our benefits Real Ownership: Build and own AI-powered workflows and automations from day one, with direct visibility to the CEO & CMO and measurable impact across the business. Rapid Learning Curve: Gain deep, hands-on experience across AI tools, automation platforms, executive strategy, and cross-functional business challenges — few roles touch this many topics at once. Significant Autonomy: Work directly with an ambitious leadership team, shape how the company builds and scales its processes, and take real ownership of the solutions you create. Generous employee discounts for you and your loved ones. Attractive flexitime work model with home office option. Two legendary annual company events with the whole #TeamHolzkern - all inclusive :) Regular team events with your team throughout the year. State of the art technical equipment (MacBook). Fresh fruits, coffee, tea, milk (also vegan and lactose free) in the office on site. Healthy and balanced meals from Schrankerl. Holzkern pays 20% of each meall. These and many other exciting benefits will await you at Holzkern. But most of all, you can expect a secure job, good vibes, tea mwork, appreciation and trust - YOU are important to us! Hard Facts Start of employment: asap Working Hours: 38,5 hours Full time Salary: The annual salary for this position is €37.000-40.000 depending on your professional experience and qualifications Duration: We are looking for a long term addition to our motivated team Workplace: Our headquarters in Vienna, on a hybrid WFH basis Do you want to take on responsibility and grow together with our company? Then send us your application including your CV and cover letter, show us why you are the right person for this job. Application process To give you an idea of what to expect, here is an overview of our application process: Your application You’ve already taken the first step – we’ve received your application. Review of your documents We’ll review your application carefully and you’ll usually receive initial feedback from us within 5 days. Developing a use case For many roles, we’d like to find out more about your working style and your ideas through a practical task. Getting to know each other If your profile is a good fit for the role, we’ll invite you to a face-to-face interview. Another interview if required Depending on the role and team, an additional meeting may be useful so that we can get to know each other even better. Our joint decision You choose us – and we choose you. Your start at Holzkern Once you’ve accepted the offer, we’ll guide you through the next steps and work with you to prepare for your start in #TeamHolzkern.