AI- forward Executive Assistant to the Co-Founder CEO - Remote

Job description

AI-Forward Executive Assistant to the Co-Founder & CEO (Remote and can travel to Palo Alto, couple of times a month) Overview Join a profitable, fast-growing, AI-forward 130-person company headquartered in Palo Alto, California. This is a high-impact, high-trust role supporting the Co-Founder & CEO, with exposure to senior leadership, board members, investors, and global stakeholders. You’ll begin with full-scope executive support, then evolve the role by integrating AI tools and automation—building a scalable “human + machine” executive office. Key Responsibilities Executive Support (Primary) Manage complex calendar, inbox, and priorities for the CEO Coordinate internal and external meetings across multiple time zones Prepare briefings, agendas, and follow-ups Stakeholder Coordination Interface with executives, board members, investors, partners, and government stakeholders Maintain professionalism and confidentiality in high-trust interactions Operational Excellence Handle travel planning, expense management, and logistics Track action items and ensure timely execution Secondary Support Provide scheduling, travel, and expense support to: A second co-founder (subsidiary CEO) Chief Revenue Officer (CRO) AI & Automation (Core to Role Growth) Start with manual workflows to build deep context Introduce secure AI tools to streamline repetitive tasks Design and manage agentic workflows to scale executive operations Qualifications 5+ years of experience as an Executive Assistant (supporting senior executives) Proven ability to manage complex schedules across global time zones Strong written and verbal communication skills High level of discretion, judgment, and reliability Experience with travel coordination, expense management, and executive operations Comfortable working in fast-paced, high-growth environments Preferred Experience supporting founders or C-level executives Exposure to AI tools, automation, or workflow optimization Background in tech, SaaS, or defense-adjacent industries Working Hours & Location Fully remote Primarily aligned with U.S. East Coast hours CEO operates across U.S., EMEA, and APAC time zones; flexibility required Why This Role Direct partnership with a founder/CEO Opportunity to build cutting-edge AI-enabled executive operations High visibility and potential for role expansion as impact grows