Americas Learning Project Coordinator Associate

Job description

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all. Job Description Job description Service Line CBS Sub-service Line AWS Location Taguig City, Philippines No. of positions 1 Title Americas Learning Project Coordinator - Associate Rank 66 Grade Type of Employment Permanent Overall Years of Experience 4-5 years Relevant Years of Experience 2-3 years Requisition Date Resource On-board Date Required Qualification Position Summary The associate would be required to work in a global team environment in delivering and managing the administrative needs of the projects for stakeholders within agreed timelines Resource with experience in project coordination with strong organizational skills and would be required to co-ordinate and support on the following tasks: Project Administration support Put together project plan and provide weekly updates Follow up on outstanding actions Keeping team updated on movements and changes Flag risks and concerns Newsletter/leadership communication support Template creation and management (Outlook) Support select content creation (e.g. new hires list - names and photos) Manage select approval aspects Email layout setup & editions Distribution Chasing/following up basic people stories and creating an initial draft Sending out Q&As for completion Webcast Support Calendar planning (coordinating dates in the diary) Logistics – room bookings, IT support, webcast booking form and briefings Project co-ordination/management Provide replay information and links post event Manage invoicing and payment Mailbox management Email set up Sending out emails Monitoring inbox for feedback and questions – responding/forwarding to appropriate person/following up that response has been sent Archiving Transition from Lotus Notes to Outlook – setting up shared mailbox Mailbox calendar management Organize placeholders for various meetings Issue invitation and call details Manage invite updates/cancellations 2 Budget/invoices Budget/WIP reports Invoice processing Handling invoicing & payment for 3rd party vendors Skills Requirement Essential skills • Experience in coordinating tasks between various teams. • Minimum 4+ years of corporate experience with at least 2+ years of Project Management/Coordination • Experience in project coordination with strong organizational skills, would be required to support a PM on the following tasks; o Coordinate project meetings - produce, maintain and distribute meeting minutes, project documentation, updates, status reports, project modifications, key deliverables and approvals for project stakeholders and task owners o Coordinate project execution, including inputting project schedules, track status and adjustments, and ensure all milestones, actions and deadlines are met on-schedule. o Ensure that tasks are tracked as per committed deadlines. o Follow up on action items with key stakeholders and task owners to ensure on-time project tasks Desired technical skills • English language skills - excellent written and verbal communication • Knowledge in Project Management tools would be an added advantage. • Be proficient in MS Project/Word/PowerPoint/Excel - working knowledge of MS office Desired Behavioural Skills • Exceptional communication skills - both written and oral • Demonstrate strong organizational skills and structured thinking abilities • Maintain/update all project related trackers e.g Project plan, Risk tracker, budget tracker etc. • Demonstrate strong interpersonal and analytical skills • Demonstrate an eye for detail • Be flexible and willing to adjust responsibilities to align with developing business needs Other requirements • Flexibility to adjust to multiple demands, shifting priorities, ambiguity and rapid change • Responsible for supporting PM with the day-to-day management and smooth operation of various projects. Roles and responsibilities Key Relationships • EY leadership across functions, service lines and geographies • EY Internal project teams around the world Accountabilities • Contributes as an effective team member and takes accountability for deliverables • Creates value to clients independently- bringing excellent project and change management skills and past client experiences 3 • Deploys consulting best practice knowledge and techniques when undertaking work • Performs rapid assessment of current landscape for clients and can provide insights around hypotheses and solutions • As a team member, assists in providing smooth delivery of internal project/program outcomes • Acts as a coach to client staff to support embedding capability • Develops and manages knowledge for use across internal projects and the EY communities. Skill Set Requirement Matrix Technical Competency Requirement N/A Fundamental Awareness Novice Intermediate Advanced Expert Microsoft PowerPoint Essential ✓ Microsoft Word Essential ✓ Microsoft excel Essential ✓ Microsoft Project Essential ✓ Operational Competency Requirement N/ A Fundamental Awareness Novice Intermediate Advanced Expert Program/Project Management Essential ✓ Communication skills (Comprehend, Verbal & Written) Essential ✓ Initiate/Plan/Execute/Monitor & Control/Report/Close Essential ✓ Comms/Financial Management/ Integration/Procurement/ Quality/ Essential ✓ Project planning Essential ✓ resources/Risk/ Schedule/Scope Essential ✓ Change Management Essential ✓ Business engagement: Change Governance, Strategy & Plan/Vision & case for Change/Culture alignment/Sponsors/Stakehol der Management & Communications. Essential ✓ Business Readiness: Plan readiness/Conduct readiness assessment/ Change impact analysis/Training /Aligning organisation & roles Desirable ✓ Business Adoption: Agree metrics/post implementation support/tracking & Desirable ✓ 4 monitoring/lessons learned/transfer knowledge Organizing Desirable ✓ . EY | Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets. Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate. Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.