Annual Fund Staff Assistant

Job description

Company Description By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive. Why join Harvard Law School? Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger. Job Description The Annual Fund team at Harvard Law School is a dynamic fundraising team dedicated to securing philanthropic support to advance the vision and priorities of the Dean of HLS. The Annual Fund Staff Assistant is responsible for providing administrative support in planning, organizing, and coordinating a wide range of fundraising activities to meet the department's annual goals. Working as part of a larger team, this position works closely with and supports the Associate Director of Direct Marketing, along with two to three other Annual Fund Team members on their assigned programs and projects. This is a great opportunity for someone who is interested in building their career within higher education and learn more about alumni affairs and development. As an Annual Fund Staff Assistant you will: Support Annual Fund Direct Marketing efforts: track and update appeal and segmentation details, maintain accurate donor and email list data, and coordinate meetings. Support the Class Agent Program: assist with recruitment and onboarding efforts, serve as the primary point of contact for GiveCampus training and technical support, schedule and staff volunteer conference calls, respond to general inquiries, and generate program reports. Support Reunion Gift Committees: prepare plans and activities to achieve annual goals and increase donor participation, organize and staff conference calls, and answer inquiries from volunteers. Edit and maintain various tracking reports and spreadsheets to ensure accurate and up-to-date information on gift and donor totals, solicitation status, and prospects. Compose, edit, and proofread correspondence, reports, spreadsheets, and other materials in support of the Gift Committees and auxiliary Fund programs for staff and volunteers. Respond to general inquiries from alumni/ae and serve as liaison for the Annual Fund when interacting with other Law School administrative offices, alumni, donors, and volunteers providing excellent customer service and cultivating favorable relationships with both internal and external constituents. Staff in person and virtual events as needed, particularly during the Fall and Spring Reunion Weekends held in October and April each year. Complete projects in support of auxiliary Fund programs, such as publications and events, which may involve research, analysis, planning, and implementation. Perform other duties as necessary. Qualifications Basic Qualifications Minimum of 3 years related experience. Education beyond high school may count towards experience. Additional Qualifications and Skills We are looking for people who: Are adept at working in a fast-paced environment, with changing priorities and multiple constituencies. Employ effective communication skills, particularly via phone and email. Maintain discretion when handling confidential information. Have an ability to handle and prioritize multiple tasks at one time, are highly organized, possess sound judgement and strong attention to detail. Are good natured, emotionally intelligent, and can be an effective problem solver. Able to represent the department in a professional manner. Can work independently with minimal supervision, but also able to collaborate well with team members. Additional Information Standard Hours/Schedule: 35 hours per week; Full-Time, M-F. Must be able to come to campus at least once per week to handle mailings and other projects, and be available to work evenings and weekends to staff events as needed. Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position Pre-Employment Screening: Identity Other Information: All offers are made by HLS Human Resources #LI-TB1 Work Format Details This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts . Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment. Salary Grade and Ranges This position is salary grade level 053. Please visit  Harvard's Salary Ranges   to view the corresponding salary range and related information. Benefits Harvard offers a comprehensive benefits package that is designed to support a healthy work-life balance and your physical, mental and financial wellbeing. Because here, you are what matters. Our benefits include, but are not limited to: Generous paid time off including parental leave Medical, dental, and vision health insurance coverage starting on day one Retirement plans with university contributions Wellbeing and mental health resources Support for families and caregivers Professional development opportunities including tuition assistance and reimbursement Commuter benefits, discounts and campus perks Learn more about these and additional benefits on our Benefits & Wellbeing Page . EEO/Non-Discrimination Commitment Statement Harvard University is committed to equal opportunity and non-discrimination . We seek talent from all parts of society and the world, and we strive to ensure everyone at Harvard thrives. Our differences help our community advance Harvard's academic purposes. Harvard has an equal employment opportunity policy that outlines our commitment to prohibiting discrimination on the basis of race, ethnicity, color, national origin, sex, sexual orientation, gender identity, veteran status, religion, disability, or any other characteristic protected by law or identified in the university's non-discrimination policy . Harvard's equal employment opportunity policy and non-discrimination policy help all community members participate fully in work and campus life free from harassment and discrimination.