Annual Giving Coordinator

Job description

Job Title Annual Giving Coordinator Agency Texas A&M University - Kingsville Department Office Of Development Proposed Minimum Salary Commensurate Job Location Kingsville, Texas Job Type Staff Job Description About Texas A&M University–Kingsville Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region. Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo. For more information, click here . Position Overview The Annual Giving Coordinator, under general supervision, creates plans and administers programs and activities to solicit gifts from donors to include personal solicitations, telemarketing and mail. Works closely with the Director of Alumni and Annual Giving and other staff to prepare and coordinate the annual giving program to meet the financial goals of the organization. Essential Duties and Responsibilities Administrative Support Provides administrative and program support to the Director of Annual Giving in the coordination, implementation, and tracking of annual giving initiatives, including preparation of work plans, procedures, correspondence, reports, and other departmental materials. Assists with annual giving campaigns and donor engagement activities by coordinating direct mail and email appeals, supporting online giving initiatives, maintaining campaign information, and assisting with stewardship efforts for annual giving donors and supporters. Supports alumni and constituent engagement efforts by assisting with outreach activities, event coordination, and communication efforts while maintaining positive relationships with donors, prospects, and campus partners. Provides operational and administrative assistance for fundraising activities by maintaining records, preparing written communications and reports, coordinating with campus constituencies, and supporting the Director of Annual Giving with departmental projects and initiatives. Compliance and Policy Implementation Assists with the implementation and adherence to university advancement policies, procedures, and fundraising guidelines by maintaining accurate documentation, supporting consistent processes, and ensuring annual giving activities align with institutional standards and requirements. Supports compliance efforts related to donor communications, gift processing, reporting, and stewardship activities by following established policies, maintaining appropriate records, and assisting with updates to procedures and operational practices. Special Projects and Reporting Assists the Director of Annual Giving with special projects and strategic initiatives by coordinating timelines, designing and preparing materials, tracking progress, and providing administrative support to ensure successful completion. Supports the planning and execution of advancement projects, including donor engagement initiatives, annual giving campaigns, events, and other departmental activities that contribute to university fundraising goals. Participates in cross-functional projects with campus partners and advancement teams by gathering information, preparing reports, coordinating logistics, and assisting with project-related communications and deliverables. Communication and Stakeholder Engagement Supports effective communication with donors, alumni, campus partners, and other stakeholders by preparing correspondence and designing marketing materials, coordinating outreach efforts, and assisting with engagement activities that promote positive relationships and advancement goals. Assists with stakeholder engagement initiatives by collaborating with internal and external constituents, providing timely follow-up and information, and supporting the Director of Annual Giving in fostering strong partnerships across the university community. Required Qualifications Required Education Bachelor’s degree in applicable field or equivalent combination of education and experience. Required Experience No prior experience required. Experience gained through internships, student employment, volunteer activities, or related work in administrative support, communications, customer service, project coordination, or nonprofit/higher education environments is preferred. Preferred Qualifications Experience or coursework in marketing, communications, public relations, nonprofit advancement, higher education, or a related field. Physical Requirements Ability to work outdoors on occasion exposed to various weather conditions, potential allergens, elevated noise levels, and heat Ability to move light or medium objects with assistance. Ability to travel independently to other and/or remote locations by driving or taking commercial flights Knowledge, Skills, and Abilities Ability to effectively communicate both orally and in writing Ability to positively and professionally interact with donors and staff Ability to work with sensitive information and maintain confidentiality Effective verbal and written communication skills Strong interpersonal and organizational skills Working knowledge of word processing, spreadsheet, and database applications. Ability to multitask and work cooperatively with others Why Join the Javelina Nation? Texas A&M University–Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service. All employees enjoy: A welcoming campus community Opportunities for professional development Competitive benefits through the Texas A&M University System A rewarding experience of helping students achieve their academic and career goals Shared Values: TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan. More information on TAMUK’s Strategic Plan and Shared Values can be found here . 4DX : TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here . Caring Campus: TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here . Compensation & Benefits Compensation: Commensurate with experience Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees’ well-being, professional growth, and financial security. BENEFITS (rules, policies, eligibility apply) With our generous benefit package , robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work. Insurance: Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account On-Campus Wellness Opportunities: TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful. Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: Employee Tuition Assistance Program Book scholarships Public Service Loan Forgiveness Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position Voluntary Tax Deferred Account/Deferred Compensation Plan Employee Leave: 8+ hours of vacation per month 8 hours of sick leave per month 8 hours of paid Birthday leave 12-15 paid holidays per year Additional Information A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual’s expense, is recommended to determine whether the individual’s current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee. In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university’s ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities. Application Instructions During the application process applicants have one opportunity to enter the requested information, upload documents and submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action. Employment applications must include: Completed online application Cover Letter/Letter of Interest addressing qualifications Curriculum Vitae or Resume Contact information for 3 professional references Other Requirements and Factors This position does require work beyond normal office hours and/or work on weekends as needed. This position is security sensitive. This position will require export-control authorization prior to starting employment. This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules, and procedures. All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer.