AP-AR & Payroll Specialist

Job description

Position Overview We’re seeking a detail-oriented and organized AP / AR & Payroll Specialist to support accounting and financial operations for construction industry clients. This role is responsible for managing accounts payable, accounts receivable, payroll processing, and project-based financial tracking in a high-volume environment. The ideal candidate is proactive, dependable, and comfortable handling multiple priorities across ongoing projects. Job Details Work Setup: Work-from-home Schedule: Tuesday to Saturday, 12am to 9am (Manila Time) Holidays: Follows PH Holidays Key Responsibilities Accounts Payable (AP) • Process high volume vendor invoices, material bills, and subcontractor payments • Match invoices to purchase orders and job cost codes • Track lien releases and compliance documentation • Maintain vendor records and resolve discrepancies Accounts Receivable (AR) • Generate and track client invoices, progress billings, and change orders • Follow up on outstanding payments and maintain aging reports • Coordinate with project managers and internal teams regarding billing accuracy Payroll • Process bi-monthly payroll for field crews and office staff • Track job hours, labor allocation, and overtime • Handle certified payroll and prevailing wage reporting, if applicable General Accounting Support • Assist with job costing and project financial tracking • Support month-end close and reporting processes • Maintain organized financial records and supporting documentation Qualifications • 2–5 years of AP/AR and payroll experience (construction industry strongly preferred) • Familiarity with job costing and project-based accounting • Experience with QuickBooks Online or similar accounting software • Strong Excel and/or Google Sheets skills • Ability to manage high transaction volume with accuracy • Strong communication and organizational skills Preferred Qualifications • Experience with construction software such as Buildertrend, Textura, or similar platforms • Knowledge of certified payroll and prevailing wage requirements • Experience supporting multiple concurrent projects Key Skills/proficiency: Experience in AP/AR and Payroll process Experience with QuickBooks Online or similar accounting software Proficient in MS excel and/or google sheet Experience in General Accounting support Nice to have qualifications: Experience with construction software such as Buildertrend, Textura, or similar platforms Knowledge of certified payroll and prevailing wage requirement