AP/AR Specialist

Job description

At Planitar, we build technology that helps people see and understand the world’s spaces more clearly. We are the creators of iGUIDE, a powerful property technology solution that combines immersive 3D tours, accurate floor plans and reliable spatial data into a single, easy-to-use system. Our cameras and software platform are used by professionals in real estate, insurance, construction and property management to simplify their work and deliver better results. Planitar recently joined REA Group, one of the world’s leading digital property companies. REA operates Australia’s largest residential and commercial property platforms, including and has a growing global footprint across Asia and North America. Together, we are shaping the future of property technology, combining Planitar’s deep spatial data expertise with REA’s global scale and innovation engine. OUR VISION A connected future where reliable spatial data enables informed decisions across the property lifecycle. OUR VALUES Integrity: We do the right thing even when it’s hard. Teamwork: We are one team, on a big mission. Innovation: We value creative solutions for emerging opportunities. Accountability: We honour our commitments. ABOUT THE ROLE This role is responsible for accurate and timely execution of core accounting processes across Accounts Receivable, Accounts Payable, cash management, and supporting the month end close. You will oversee day-to-day invoicing, vendor payments, cash application, and key balance sheet reconciliations, ensuring issues are identified and resolved quickly. You’ll support a smooth close process through preparation and review of journal entries, accruals, and intercompany activity, while maintaining strong documentation and control compliance. This role is ideal for someone detail oriented, and process driven who is committed to operational accuracy and continuous improvement. RESPONSIBILITIES Accounts Receivable Oversight & Execution Oversee and execute customer invoicing processes, including review of manual invoices and validation of automated billing outputs. Monitor and manage cash application, including Stripe settlements, manual receipts, and unapplied cash resolution. Perform A/R subledger to G/L reconciliations monthly and investigate discrepancies. Support collections by identifying overdue balances, billing errors, or payment issues, and coordinating resolution with internal stakeholders. Ensure customer setups are complete and accurate (terms, tax status, billing details) to prevent downstream issues. Accounts Payable Oversight & Execution Review and process vendor bills, ensuring completeness, accuracy, proper coding, and appropriate approvals. Oversee manual payments, EFTs, and wires, ensuring compliance with approval thresholds and documentation requirements. Manage project-based payouts, ensuring alignment with project completion and revenue recognition. Perform A/P aging reviews and resolve discrepancies or aged items proactively. Ensure vendor setups and changes to follow documented controls and tax requirements. Cash, Bank, and Balance Sheet Reconciliations Perform and/or review monthly bank reconciliations for all accounts. Investigate and resolve reconciling items promptly, escalating issues as required. Maintain reconciliation schedules with clear evidence and explanations. Month End Close Execution & Support Execute and coordinate day-to-day close activities under the Finance Manager’s close calendar and governance. Support manual consolidation activities, including trial balance preparation and intercompany reconciliation. Maintain close checklists and evidence folders to support review and audit requirements. Operational Review, Controls, and Continuous Improvement Lead the implementation of new workflows and tools to streamline processes improving quality and efficiency of work performed across the team. Act as the first line of review for transactional accounting accuracy before escalating to the Finance Manager. Identify recurring errors, bottlenecks, or rework drivers and propose practical fixes. Document and maintain standard operating procedures (SOPs) for recurring accounting processes. Ensure compliance with approval matrices and internal controls. QUALIFICATIONS 6+ years of experience in accounting operations (A/R, A/P, cash, close) Strong experience with month-end close execution and reconciliations Comfort working in high volume, growing environments Hands on experience with cloud accounting systems (Xero, NetSuite or similar) Strong attention to detail and documentation discipline Ability to work independently and meet close deadlines Clear written and verbal communication skills for issue escalation WHY WORK AT PLANITAR We’re in an exciting phase of growth; evolving our technology, expanding globally and scaling our operations. This is your opportunity to shape the future of property technology alongside a talented, driven team. PERKS AND BENEFITS: 100% employer-paid flexible benefits plan Comprehensive Health & Dental coverage Health Spending Account (HSA) or Lifestyle Spending Account (LSA) options 3% DPSP match Hybrid Work Environment Professional Development Incentive Opportunities to grow as we scale The backing of a global industry leader through REA Group ACCESSIBILITY, INCLUSION & AI DISCLOSURE Planitar is committed to building a diverse, equitable and inclusive workplace where different perspectives are valued and everyone has the opportunity to thrive. We welcome applications from individuals of all backgrounds and experiences. Please note this is a back fill position. We are committed to providing an accessible recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the hiring process, please let us know and we will work with you to meet your needs. In alignment with Ontario legislative requirements, we use artificial intelligence (AI) tools in a limited capacity to assist with summarizing interview notes after interviews have been conducted. We do not use AI to screen, assess or make hiring decisions about candidates. All application reviews and hiring decisions are made by our team. Please note this posting is for a new vacancy. Thank you for your interest in Planitar. Due to the volume of applications we receive, only candidates selected for an interview will be contacted.