AP Specialist (Supplier Finance Operations)

Job description

ROLE HIGHLIGHTS: - AP Specialist (Supplier Finance Operations) - Location: Warsaw, Poland or Espoo, Finland - Department: Finance - Reports to: Account Payable Lead - Employment type: Permanent - Workplace model: Hybrid (3 days/week in the office) - Employment is subject to applicable security screening (incl. SUPO, where required) WHY THIS ROLE MATTERS: We are a fast-paced organization committed to delivering best in class solutions to our business partners. We are looking for a detail-oriented and highly organized Accounts Payable Specialist to join our Supplier Finance Operations team: someone with a genuine improvement mindset, comfortable with AI and modern finance tools, and ready to take ownership in a dynamic environment. In this role, you will audit employee travel and expense (T&E) reports, process vendor invoices, support transitions and migrations of new tools and scopes, and maintain accurate financial records. This is an excellent opportunity to build strong corporate finance experience within a growing team. WHO WE ARE ICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth. ICEYE owns the world's largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system. ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future. Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific. YOUR DAY-TO-DAY RESPONSIBILITIES - • Review employee expense reports for accuracy, ensure proper receipt documentation, and verify adherence to company policies • Verify, code, match and enter supplier invoices into the accounting system, including more complex PO and non-PO invoices • Reconcile vendor statements and ensure timely responses to internal and external inquiries • Prepare and reconcile weekly and ad-hoc payment requests • Perform month-end closing activities and audits • Support the onboarding of new tools, systems and scopes as the team`s processes evolve • Document and stabilize new workflows during transition periods, ensuring continuity of service • Help maintain best in class AP processes, in line with internal controls and compliance requirements • Prepare and keep up to date documentation such as SOPs, procedures and process maps • Support internal and external audits by ensuring processes and records are well documented and compliant WHAT WE’RE LOOKING FOR Must haves: • Background in Accounting, Finance, Business Administration, or a related field is nice to have • Good understanding of the Procure-to-Pay (P2P) process, including handling of both PO and non-PO invoices, and experience with more complex invoice scenarios • Familiarity with AP/finance systems such as NetSuite, Rillion, SAP/S4HANA or similar platforms, as well as the MS Office Suite (especially Excel) • Ability to work independently, with minimal supervision, and a strong sense of ownership over assigned tasks and deadlines • Attention to detail, accuracy and good organizational and communication skills • Comfortable adapting to shifting priorities, particularly during transitions, migrations and month-end/payment cycles • A genuine continuous improvement mindset, with comfort using AI-powered tools and modern finance technology to work smarter and more efficiently WORKING AT ICEYE At ICEYE, you’ll join a diverse and highly engaged team united by the ambition to make the impossible possible. As a global scale-up, we combine speed and ambition with the opportunity to take real ownership from day one. Your growth, wellbeing, and success are a priority, with continuous professional development, training opportunities, and a culture where collaboration is how we win. HOW WE WORK (OUR VALUES) Make the impossible possible: We set ambitious goals and stay calm under pressure. We bring grit, optimism, and ownership when things get hard, and we keep moving until we find a way. - Be curious: Go deep, ask questions, listen carefully, and think critically. Understand the “why” behind decisions. - See the big picture: Stay close to what’s happening across the company so you can make better decisions. Consider how your work affects others. - Drive effective teamwork: Create psychological safety, invite different perspectives, and build inclusive teams. There are no bad questions. - Act as one team: We win together. We match tasks to the right owner and stay agile as priorities shift. - Have fun: What we do matters—and it should be enjoyable. Celebrate progress, take pride in results, and share the wins. BENEFITS Our benefits are designed to support your health and wellbeing, at work and beyond. We keep improving them based on employee feedback, and offerings vary by location. Talent Acquisition will confirm what applies for this role and location during the process. OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION We want ICEYE to be a place where people can be themselves and do great work. Different backgrounds and perspectives make us stronger, which is why we work to create an environment where people feel included, respected, and able to speak up. Whatever your background, we want you to bring your authentic self to the table. We’re committed to fair, inclusive hiring and equal opportunity. Everyone is welcome to apply. If you need any adjustments or support during the recruitment process, tell us—we’ll do our best to help. Apply now to start your ICEYE journey, and help us continue to make the impossible possible together. Read more about ICEYE and working with us at iceye.com http://iceye.com.