Aprio PH – Executive Assistant

Job description

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio. Aprio is seeking a highly organized, proactive, and responsive Executive Assistant to support our Learning & Development (L&D) team. The ideal candidate is an organized, detail-oriented professional with experience supporting senior leaders. They excel at managing calendars, coordinating meetings, and handling confidential information with discretion. Comfortable working in a fast-paced environment, they balance multiple priorities while maintaining accuracy and follow-through. Above all, this person is a reliable, resourceful partner who communicates clearly and takes initiative to keep operations running smoothly. The L&D Executive Assistant reports directly to the Chief Learning Officer. Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio. Aprio is seeking a highly organized, proactive, and responsive Executive Assistant to support our Learning & Development (L&D) team. The ideal candidate is an organized, detail-oriented professional with experience supporting senior leaders. They excel at managing calendars, coordinating meetings, and handling confidential information with discretion. Comfortable working in a fast-paced environment, they balance multiple priorities while maintaining accuracy and follow-through. Above all, this person is a reliable, resourceful partner who communicates clearly and takes initiative to keep operations running smoothly. The L&D Executive Assistant reports directly to the Chief Learning Officer. Position Responsibilities: Manage complex calendars and schedule a high volume of meetings, ensuring alignment across multiple senior stakeholders, practices, and time zones. Manage meeting logistics including room reservations, agendas, and invites. Ensure meeting agendas are logistically sequenced while avoiding scheduling conflicts (e.g., meetings too close to offsite events or travel) and confirm all participants have necessary access, materials, and logistical details in advance. Liaise with external and internal Aprio team members to align schedules and priorities. Coordinate detailed travel arrangements and accommodations, anticipating needs and managing time-sensitive changes efficiently. Prepare, maintain, and distribute meeting materials, communications, and agendas to keep stakeholders informed and aligned on priorities and upcoming events. Uphold a high level of professionalism, confidentiality, and discretion in handling sensitive information and executive communications. Collaborate with the Chief Learning Officer (CLO) to organize and prepare for the monthly departmental meetings, including agenda development, material distribution, and logistical coordination to ensure meetings run smoothly and objectives are met. Coordinate with the learning leads to update the L&D Monthly Report, ensuring all required data is gathered, organized, and submitted on time to relevant stakeholders. Work with Legal, Finance and IT in securing new vendor contracts for L&D. Support L&D leadership with administrative tasks as needed. Qualifications: Amenable to work night shift (8:00 PM – 5:00 AM) 3+ Strong customer service skills, preferably demonstrated through work with senior stakeholders and managing time-sensitive tasks. Experience navigating meeting logistics effectively, demonstrating strong situational awareness and understanding of meeting flow. Strong interpersonal and communication skills, both written and verbal, with a high degree of accuracy and professionalism when engaging with senior stakeholders. Exceptional attention to detail and organizational skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Associate’s degree or equivalent business or related field Perks/Benefits we offer for full-time team members: - Wellness program - HMO coverage - Rewards and Recognition program - Free shuttle service (provided by CDC | for onsite employees) - Free lunch meal (For onsite employees) - On-demand learning classes - Discretionary time off and Holidays - Performance-based salary increase - Discretionary incentive compensation based on client or individual performance - Hybrid set up to selected roles/location, terms and conditions may apply - CPA & Certification Assistance and Bonus Program What's in it for you: - Working with an industry leader: Be part of a high-growth firm that is passionate for what's next. - A great team: Work with a high-energy, passionate, caring, and ambitious team of professionals in a collaborative culture. - Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement. - Competitive compensation: You will be rewarded with competitive compensation. EQUAL OPPORTUNITY EMPLOYER Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law. Aprio is seeking a highly organized, proactive, and responsive Executive Assistant to support our Learning & Development (L&D) team. The ideal candidate is an organized, detail-oriented professional with experience supporting senior leaders. They excel at managing calendars, coordinating meetings, and handling confidential information with discretion. Comfortable working in a fast-paced environment, they balance multiple priorities while maintaining accuracy and follow-through. Above all, this person is a reliable, resourceful partner who communicates clearly and takes initiative to keep operations running smoothly. The L&D Executive Assistant reports directly to the Chief Learning Officer. Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio. Aprio is seeking a highly organized, proactive, and responsive Executive Assistant to support our Learning & Development (L&D) team. The ideal candidate is an organized, detail-oriented professional with experience supporting senior leaders. They excel at managing calendars, coordinating meetings, and handling confidential information with discretion. Comfortable working in a fast-paced environment, they balance multiple priorities while maintaining accuracy and follow-through. Above all, this person is a reliable, resourceful partner who communicates clearly and takes initiative to keep operations running smoothly. The L&D Executive Assistant reports directly to the Chief Learning Officer. Perks/Benefits we offer for full-time team members:- Wellness program- HMO coverage- Rewards and Recognition program- Free shuttle service (provided by CDC | for onsite employees)- Free lunch meal (For onsite employees)- On-demand learning classes- Discretionary time off and Holidays- Performance-based salary increase- Discretionary incentive compensation based on client or individual performance- Hybrid set up to selected roles/location, terms and conditions may apply- CPA & Certification Assistance and Bonus Program What's in it for you:- Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.- A great team: Work with a high-energy, passionate, caring, and ambitious team of professionals in a collaborative culture.- Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.- Competitive compensation: You will be rewarded with competitive compensation. EQUAL OPPORTUNITY EMPLOYERAprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.