AR Accounting Analyst

Job description

The AR Accounting Analyst plays a critical role in supporting the company’s financial operations by managing the full cycle of Accounts Receivable processes. Under the direction of the Corporate Controller and AR/AP Manager, this position ensures accurate financial records, timely processing of invoices and payments, and effective cash flow management through diligent collections and reconciliations. This role combines technical accounts receivable expertise with proactive collections strategies and strong customer relationship management. The ideal candidate is detail-oriented, analytical, and professional in handling customer communications while maintaining a positive company image. This position plays a critical role in reducing delinquency, minimizing bad debt exposure, and ensuring timely resolution of billing discrepancies. Essential Job Functions: Manage the complete lifecycle of Accounts Receivable activities, ensuring timely and accurate processing of customer invoices, payments, and account reconciliations. Generate, review, and distribute customer invoices in accordance with contractual terms, milestones, progress billing requirements, and company policies. Verify billing accuracy by reviewing supporting documentation, customer purchase orders, contract terms, delivery confirmations, and internal approvals. Apply customer payments accurately and timely while researching and resolving unapplied cash, short payments, deductions, and payment discrepancies. Maintain customer account records and ensure all transactions are accurately recorded within the accounting system. Proactively monitor aging reports and follow up on past-due accounts through professional written and verbal communications. Develop and maintain positive working relationships with customers while balancing collection objectives and customer service expectations. Investigate and resolve billing discrepancies, delivery issues, pricing concerns, contract disputes, and other issues that may delay payment. Escalate delinquent accounts as appropriate and recommend collection strategies to minimize bad debt exposure. Document collection activities, customer communications, payment commitments, and dispute resolutions within company systems. Collaborate with Program Management, Contracts, Operations, Shipping, and Customer Service teams to resolve payment-related issues. Perform routine customer account reconciliations to ensure outstanding balances are accurate and supported. Reconcile Accounts Receivable subsidiary ledgers to the general ledger and assist in resolving variances. Review aging trends and identify collection risks, potential write-offs, and opportunities to improve cash flow performance. Assist in analyzing customer payment patterns and provide recommendations to improve collection effectiveness. Monitor customer credit limits and support credit reviews and risk assessments when required. Support month-end, quarter-end, and year-end closing activities related to Accounts Receivable. Prepare journal entries, account reconciliations, schedules, and supporting documentation as required. Generate AR aging reports, collection status reports, cash forecasting inputs, and other financial metrics for management review. Assist with internal and external audits by providing supporting documentation and responding to auditor requests. Support billing and collection activities associated with government contracts, including Fixed Price, Time & Materials (T&M), Cost Plus, Progress Billing, and Performance-Based Milestone contracts. Assist in preparing and reviewing invoices in accordance with customer contract requirements and applicable FAR regulations. Maintain documentation supporting government contract billings and assist with audit requests and compliance reviews. Identify opportunities to improve Accounts Receivable processes, reduce invoice cycle times, and improve cash collections. Ensure compliance with company policies, accounting standards, internal controls, and applicable regulatory requirements. Assist with system implementations, process enhancements, and special projects as assigned. Perform additional accounting, reporting, and finance-related duties as assigned to support departmental objectives. Schedule: M-F, 8-5 -Central Time. Ability to work after hours during the week and weekends, as the workload requires. Note: The duties and responsibilities described on this document are not necessarily a comprehensive list and additional tasks may be assigned to the teammate from time to time; and the scope of the job may change as necessitated by business demands. Required Qualifications: Strong proficiency in accounting software and Microsoft Excel. Experience with Unanet or Epicor is a plus. Excellent attention to detail, time management, and organizational skills. Effective written and verbal communication skills. Bachelor’s degree in accounting, Finance, or a related field. 3–5 years of relevant experience in AP/AR or general accounting. Must be a U.S. Citizen. Preferred Qualifications: Experience with government contract accounting and FAR is a plus Progress and Defense based billing Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. CONUS travel may be required from time to time. Reasonable Accommodations To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions. Albers Aerospace is an Equal Opportunity Employer and does not discriminate. All employment decisions are based upon qualifications, merit, and business need. Our core competencies include systems engineering, program management, logistics, production support, aircraft maintenance, and aviation/aerospace services. We were founded in 2015 and since our establishment, we have been attracting the best talent in our fields of interest enabling us to provide cutting-edge solutions and support to our warfighters. We understand and provide expert consultation on weapons systems acquisition programs, maintenance/modernization programs, and sustainment programs. We know defense and we know aircraft systems.