AR and General Ledger Clerk

Job description

Key Responsibilities Accounts Receivable Proactively manage customer collections by following up on invoice receipt, acceptance, and payment commitments. Monitor customer portals such as Ariba and other electronic invoicing platforms to ensure successful invoice submission and approval. Maintain accurate collection and dunning records within EFACS. Drive internal actions to improve on-time cash collections and reduce overdue receivables. Prepare and circulate customer statements of account and perform monthly reconciliations and balance confirmations for key accounts. Review and assess customer credit limits and recommend revisions where appropriate. Post and allocate incoming cash receipts against customer invoices accurately and timely. Manage customer advance payments and milestone billing accounting, including month-end journal entries and revenue recognition adjustments. Review customer advances weekly and process required accounting entries. Raise monthly intercompany recharge invoices and support intercompany receivables reporting through HFM. Prepare debtor ageing reports and maintain impairment provisions in accordance with company policy. Treasury & Financial Controls Verify banking details for newly created suppliers. Support physical verification of company assets. Maintain a register of manual journals and coordinate approvals. Monitor outstanding Bank Guarantees and coordinate release documentation with commercial teams and banks. Process cash pooling transactions and related intercompany accounting entries. Update treasury portals with cash balances and hedge information. Monitor foreign exchange hedge settlements and coordinate rollover activities. Support preparation of balance sheet schedules and HFM reporting requirements. Payroll Administration Consolidate overtime inputs across multiple locations and submit payroll data to the external payroll provider. Prepare and maintain HR and payroll-related dashboards and reports. Cash & Bank Management Perform weekly bank reconciliations and investigate outstanding reconciling items. Submit reconciliations for review within agreed timelines. Process international payments in accordance with company approval procedures. Purchase Ledger Process proforma invoices accurately and schedule supplier payments. Maintain tracking mechanisms for outstanding supplier debit balances. Follow up with suppliers to obtain final VAT invoices and clear outstanding balances. Intercompany & Recharge Accounting Prepare and raise recharge invoices related to royalties, intercompany cost allocations, rent, and utilities. Ensure accurate allocation, billing, and reconciliation of recharges. Month-End Close Activities Prepare and post royalty accruals, bonus accruals, commission accruals, goodwill journals, prepayments, and other recurring accounting entries. Raise associated intercompany recharge invoices and withholding tax adjustments. Maintain foreign exchange rates within EFACS and perform FX revaluations. Generate and circulate inventory reports. Manage intercompany receivable statements and reconciliations with group entities. Post GRNI journals and reclassify advance payments within sales and purchase ledgers. Support timely and accurate month-end and quarter-end reporting. Qualifications & Experience Bachelor's degree in Accounting, Finance, Commerce, or related discipline. Part-qualified ACCA/CIMA/AAT or equivalent is preferred. 3 to 5 years of experience in Finance, Accounting, Accounts Receivable, or General Ledger functions. Experience working within a multinational environment is advantageous. Prior exposure to ERP systems such as EFACS, SAP, Oracle, or similar finance systems is desirable. Experience with Hyperion Financial Management (HFM) is preferred. Skills & Competencies Strong understanding of financial accounting principles. Knowledge of accounts receivable, treasury, bank reconciliation, and month-end processes. Excellent analytical and reconciliation skills. Strong Microsoft Excel skills. Ability to prioritize multiple tasks and meet tight deadlines. Effective communication and stakeholder management skills. High attention to detail and commitment to accuracy. Proactive approach to problem-solving and continuous improvement.