AR Specialist

Job description

About SkySpecs:- At SkySpecs, our mission is to simplify renewable asset management so that less can do more for the planet. SkySpecs is helping to make this possible by automating the operations and maintenance of wind farms using advanced robotics paired with our custom-built asset performance management software, Horizon. SkySpecs launched the world’s first completely autonomous blade inspection product in 2016 with a custom-designed drone system. Since then, SkySpecs has inspected over 90% of the US wind turbines and expanded globally, becoming the world leader in understanding the health of turbine blades. Identifying issues with turbine blades is only the first step. In 2019, SkySpecs launched Horizon, a platform for SkySpecs to offer a multi-layered solution for customers that includes: data collection, wind turbine blade engineering expertise, and a place for all stakeholders to collaborate to manage and analyze massive amounts of data, spot trends, and create plans for high-cost repair campaigns. In 2021, SkySpecs acquired two companies specializing in wind turbine drivetrain monitoring and financial management, further expanding our asset management portfolio. Ultimately, this will help reduce the cost and risk of operations for the industry. What will you be getting into? We are seeking an AR Specialist to join our India-based Finance team. Serving as the execution engine for the final stages of our Order-to-Cash cycle, this role is essential for ensuring accurate invoice generation, efficient cash application, standard collections, and proactive AR inbox management. In this detail-oriented and process-driven position, you will manage the daily Accounts Receivable activities that safeguard the punctuality of our company's cash flow. As an AR Specialist, you will: Be part of our Finance team in India, the AR Specialist serves as the primary driver of our billing and cash settlement process. This position is vital for managing precise invoice generation, applying cash receipts, handling routine collections, and overseeing the AR communication channels. This role demands close attention to detail and a process-oriented mindset. You will manage the daily Accounts Receivable activities that are essential for maintaining the punctuality of our company's cash flow. Invoice Management & Fulfillment: Process and code RAMP transactions: review merchant details, assign GL/class/department, flag exceptions to AP lead. Execute high-volume invoicing, particularly during peak periods and at month-end. Gain a deep understanding of corporate divisions and operational workflows. Utilize internal software systems to retrieve precise Purchase Order (PO) details. Operate effectively within various customer portals. Coordinate with internal departments to facilitate correct and prompt billing. Perform invoice adjustments and manage credit or rebill processes as required. Handle customized and ad hoc billing requests on demand. Ensure accurate tax determinations, such as VAT or State taxes, and apply or remove them correctly from invoices. Cash Application: Apply customer payments in NetSuite daily Flag unidentified payments or mismatches to the Sr. Manager immediately Maintain clean, accurate cash application records for reconciliation review Collections & Inbox Management: Manage the AR email inbox daily by monitoring, triaging, and addressing standard inquiries. Execute daily collections for past-due and near-due invoices, ensuring all necessary documentation is provided. Issue customer statements and conduct weekly research to verify billing and collection queries. Review all Purchase Order values before invoicing and maintain detailed logs of collection efforts. Handle account reconciliations and troubleshoot billing issues with a self-starting approach. Work cross-functionally with other teams to resolve disputes promptly while maintaining a professional customer relationship. Organize customer files for audits and escalate sensitive accounts or complex disputes to the Sr. Manager. Support month-end closing activities and assist in annual audit reviews by providing documentation on schedule. Develop and update written documentation for internal departmental processes Communication: Follows up on internal and external requests immediately Performs other assigned tasks, duties, and ad hoc projects as necessary to support the Finance Team Process & Documentation: Document AR execution procedures and maintain up-to-date SOPs for your role Maintain a shared customer knowledge base with notes on payment patterns Requirements of the job : 2-4 years of professional background in Accounts Receivable, specifically covering invoicing, cash application, and collections Practical proficiency with NetSuite or similar ERP platforms such as SAP, Oracle, or Dynamics Familiarity with working with Salesforce or other CRM systems Advanced Microsoft Excel capabilities, including VLOOKUP, pivot tables, and fundamental formula construction Strong analytical mindset paired with decisive problem-solving and decision-making skills Proven track record of maintaining accuracy while handling high-volume, detail-oriented tasks Collaborative team contributor capable of showing individual initiative and navigating unstructured environments effectively Prior experience in upholding financial controls, compliance standards, or billing governance Preferred experience in billing environments involving multiple entities or various currencies Strongly preferred knowledge of international tax regulations, VAT, or multi-entity billing across the US/EU regions High level of Salesforce CRM competence, including daily handling of PO tracking and sign-off procedures Sharp focus on documentation quality to minimize customer disputes through careful review of billing data Analytical ability to oversee project milestones and PO quantities for multiple active accounts concurrently Professionalism to escalate concerns quickly when encountering incorrect or incomplete approvals Time management and Organizational skills – effectively and professionally organize and plan for simultaneous and complex issues Capacity to support US operational hours, with a preference for the EST morning shift and the ability to work the 2:30 PM to 11:30 PM IST shift. Bonus Points: Collaborative working style with the ability to uphold standards while partnering constructively across teams Clear and professional communication skills, with the ability to reinforce process timelines and requirements effectively Hands-on technical skill in NetSuite or an equivalent ERP system Perks of the job: Time Off: Generous leave policy—among the best in the industry. Global Team: Work with teammates across 5 countries and diverse backgrounds. Impact: Contribute to building the backbone of clean energy digital infrastructure.