RequirementsArchitectural Assistant – Estimating, Bidding & Construction Coordination | RemotePosition Type: Full-Time, Remote Working Hours: EST/CST U.S. Business HoursAbout the RoleAt Pavago, one of our clients is hiring a highly organized Architectural Assistant to support estimating, bidding, project coordination, and documentation for commercial casework and millwork projects.This is not a basic administrative role. You’ll be directly involved in the bidding lifecycle—from reviewing invitations to bid and coordinating estimates to preparing proposals, tracking submissions, and supporting awarded-project handoffs.If you have experience with Bluebeam, construction documentation, estimating support, or bid coordination and are comfortable managing multiple deadlines, this role is a strong fit.What You’ll OwnBid Qualification & Project OrganizationReview incoming Invitations to Bid (ITBs)Assess project scope, location, fit, and relevanceOrganize drawings, specifications, bid documents, and project filesMaintain structured records in Notion, Google Drive, and internal systemsEnsure project information remains accurate, accessible, and currentEstimating & Bid CoordinationWork closely with internal and external estimating resources to keep bids moving.You’ll:Coordinate with estimators, takeoff specialists, and estimating partnersAssign projects and monitor estimating progressTrack bid deadlines and submission requirementsFollow up proactively on outstanding deliverablesClarify scope details and identify missing documentationMaintain visibility across active bids and deadlinesBluebeam & Construction DocumentationUse Bluebeam to review construction drawings and project documentsNavigate plans, specifications, and relevant bid informationSupport estimating and takeoff workflowsIdentify documentation gaps or unclear project requirementsMaintain accurate drawing and document recordsHands-on Bluebeam experience is required.Proposal Preparation & Bid SubmissionReview completed estimates for accuracy and completenessConvert estimates into professional client-facing proposalsFormat proposals using Microsoft Word and PDF toolsSubmit bids through BuildingConnected, contractor portals, and project management systemsVerify all required documentation before submissionEnsure bids are submitted accurately and on timeBid Tracking & Contractor Follow-UpFollow up with General Contractors regarding:Bid statusPending decisionsAwarded projectsLost bids and feedbackMaintain organized tracking of:Submitted bidsPending opportunitiesAwarded projectsRejected/lost bidsContractor communicationProject outcomesProvide clear reporting visibility to internal stakeholders.Post-Award CoordinationOnce a project is awarded:Coordinate the internal project handoffNotify accounting of deposits and relevant project detailsOrganize awarded-project documentationUpdate project status across internal systemsCommunicate scheduling and next steps to relevant stakeholdersEnsure a smooth transition from estimating to executionWhat Makes You a Strong FitYou are:Highly organized and process-drivenDetail-oriented with construction documentationComfortable managing multiple bids simultaneouslyProactive with follow-ups and deadlinesConfident communicating with estimators and contractorsCalm under pressure when deadlines overlapComfortable working independentlySomeone who takes ownership rather than waiting for directionRequired Experience & SkillsMust-Have1–3 years of experience in one or more of the following:Estimating supportConstruction administrationProject coordinationArchitectural supportBid coordinationHands-on Bluebeam experience – requiredExperience working with construction or architectural documentationStrong proficiency with:Google DriveMicrosoft WordMicrosoft ExcelAbility to manage multiple bids and deadlines simultaneouslyExcellent written and verbal EnglishStrong attention to detail and documentation accuracyAbility to work remotely during EST/CST business hoursNice to HaveExperience with:Commercial millwork or caseworkNotionBuildingConnectedAdobe toolsConstruction drawings and specificationsTakeoffs and estimating workflowsBid management systemsGeneral Contractor communicationExternal estimating teamsWhat a Typical Day Looks LikeYou might:Review new bid invitations and determine project fitOrganize drawings, specifications, and project filesReview documentation in BluebeamAssign projects to estimators and monitor deadlinesFollow up on outstanding estimatesPrepare and format proposalsSubmit completed bids through contractor portalsFollow up with General Contractors on bid decisionsUpdate awarded, pending, and lost bid recordsCoordinate internal handoffs for newly awarded projectsIn short: You keep the estimating and bidding process organized, accurate, and moving—from the initial bid invitation through project award.Key Metrics for SuccessOn-time bid submission rateAccuracy and completeness of proposalsMinimal missed deadlines or submission errorsOrganization and accuracy of project documentationConsistent contractor and estimator follow-upAccurate tracking of awarded, pending, and lost bidsSmooth post-award project handoffsWhy This Role Stands OutWork directly on commercial construction and millwork projectsHigh ownership across estimating and bidding operationsDirect exposure to contractors and estimating teamsBuild deeper experience in:Construction estimatingBid managementBluebeamProject coordinationConstruction operationsFully remote environment with structured workflowsGrowth opportunities into:Estimating CoordinatorBid CoordinatorProject CoordinatorConstruction OperationsEstimatorInterview ProcessInitial Screening CallSpark Hire Intro VideoRecruiter InterviewClient InterviewOffer & OnboardingApply NowIf you:Have hands-on Bluebeam experienceUnderstand construction drawings and bid workflowsAre highly organized and deadline-drivenCan coordinate multiple estimates and submissions simultaneouslyTake ownership of follow-ups and documentationWe’d love to hear from you.Apply now and help keep commercial estimating and bidding projects accurate, organized, and on schedule.#ArchitecturalAssistant #Bluebeam #ConstructionEstimating #BidCoordination #Estimating #ConstructionJobs #BuildingConnected #ProjectCoordination #Millwork #Casework #RemoteJobs #ConstructionOperations
Requirements
Architectural Assistant – Estimating, Bidding & Construction Coordination | Remote
Position Type: Full-Time, Remote
Working Hours: EST/CST U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a highly organized Architectural Assistant to support estimating, bidding, project coordination, and documentation for commercial casework and millwork projects.
This is not a basic administrative role. You’ll be directly involved in the bidding lifecycle—from reviewing invitations to bid and coordinating estimates to preparing proposals, tracking submissions, and supporting awarded-project handoffs.
If you have experience with Bluebeam, construction documentation, estimating support, or bid coordination and are comfortable managing multiple deadlines, this role is a strong fit.
What You’ll Own
Bid Qualification & Project Organization
- Review incoming Invitations to Bid (ITBs)
- Assess project scope, location, fit, and relevance
- Organize drawings, specifications, bid documents, and project files
- Maintain structured records in Notion, Google Drive, and internal systems
- Ensure project information remains accurate, accessible, and current
Estimating & Bid Coordination
Work closely with internal and external estimating resources to keep bids moving.
You’ll:
- Coordinate with estimators, takeoff specialists, and estimating partners
- Assign projects and monitor estimating progress
- Track bid deadlines and submission requirements
- Follow up proactively on outstanding deliverables
- Clarify scope details and identify missing documentation
- Maintain visibility across active bids and deadlines
Bluebeam & Construction Documentation
- Use Bluebeam to review construction drawings and project documents
- Navigate plans, specifications, and relevant bid information
- Support estimating and takeoff workflows
- Identify documentation gaps or unclear project requirements
- Maintain accurate drawing and document records
Hands-on Bluebeam experience is required.
Proposal Preparation & Bid Submission
- Review completed estimates for accuracy and completeness
- Convert estimates into professional client-facing proposals
- Format proposals using Microsoft Word and PDF tools
- Submit bids through BuildingConnected, contractor portals, and project management systems
- Verify all required documentation before submission
- Ensure bids are submitted accurately and on time
Bid Tracking & Contractor Follow-Up
Follow up with General Contractors regarding:
- Bid status
- Pending decisions
- Awarded projects
- Lost bids and feedback
Maintain organized tracking of:
- Submitted bids
- Pending opportunities
- Awarded projects
- Rejected/lost bids
- Contractor communication
- Project outcomes
Provide clear reporting visibility to internal stakeholders.
Post-Award Coordination
Once a project is awarded:
- Coordinate the internal project handoff
- Notify accounting of deposits and relevant project details
- Organize awarded-project documentation
- Update project status across internal systems
- Communicate scheduling and next steps to relevant stakeholders
- Ensure a smooth transition from estimating to execution
What Makes You a Strong Fit
You are:
- Highly organized and process-driven
- Detail-oriented with construction documentation
- Comfortable managing multiple bids simultaneously
- Proactive with follow-ups and deadlines
- Confident communicating with estimators and contractors
- Calm under pressure when deadlines overlap
- Comfortable working independently
- Someone who takes ownership rather than waiting for direction
Required Experience & Skills
Must-Have
- 1–3 years of experience in one or more of the following:
- Estimating support
- Construction administration
- Project coordination
- Architectural support
- Bid coordination
- Hands-on Bluebeam experience – required
- Experience working with construction or architectural documentation
- Strong proficiency with:
- Google Drive
- Microsoft Word
- Microsoft Excel
- Ability to manage multiple bids and deadlines simultaneously
- Excellent written and verbal English
- Strong attention to detail and documentation accuracy
- Ability to work remotely during EST/CST business hours
Nice to Have
Experience with:
- Commercial millwork or casework
- Notion
- BuildingConnected
- Adobe tools
- Construction drawings and specifications
- Takeoffs and estimating workflows
- Bid management systems
- General Contractor communication
- External estimating teams
What a Typical Day Looks Like
You might:
- Review new bid invitations and determine project fit
- Organize drawings, specifications, and project files
- Review documentation in Bluebeam
- Assign projects to estimators and monitor deadlines
- Follow up on outstanding estimates
- Prepare and format proposals
- Submit completed bids through contractor portals
- Follow up with General Contractors on bid decisions
- Update awarded, pending, and lost bid records
- Coordinate internal handoffs for newly awarded projects
In short: You keep the estimating and bidding process organized, accurate, and moving—from the initial bid invitation through project award.
Key Metrics for Success
- On-time bid submission rate
- Accuracy and completeness of proposals
- Minimal missed deadlines or submission errors
- Organization and accuracy of project documentation
- Consistent contractor and estimator follow-up
- Accurate tracking of awarded, pending, and lost bids
- Smooth post-award project handoffs
Why This Role Stands Out
- Work directly on commercial construction and millwork projects
- High ownership across estimating and bidding operations
- Direct exposure to contractors and estimating teams
- Build deeper experience in:
- Construction estimating
- Bid management
- Bluebeam
- Project coordination
- Construction operations
- Fully remote environment with structured workflows
- Growth opportunities into:
- Estimating Coordinator
- Bid Coordinator
- Project Coordinator
- Construction Operations
- Estimator
Interview Process
- Initial Screening Call
- Spark Hire Intro Video
- Recruiter Interview
- Client Interview
- Offer & Onboarding
Apply Now
If you:
- Have hands-on Bluebeam experience
- Understand construction drawings and bid workflows
- Are highly organized and deadline-driven
- Can coordinate multiple estimates and submissions simultaneously
- Take ownership of follow-ups and documentation
We’d love to hear from you.
Apply now and help keep commercial estimating and bidding projects accurate, organized, and on schedule.
#ArchitecturalAssistant #Bluebeam #ConstructionEstimating #BidCoordination #Estimating #ConstructionJobs #BuildingConnected #ProjectCoordination #Millwork #Casework #RemoteJobs #ConstructionOperations
Pavago - Connecting You to Global Remote Opportunities 🌍At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.🌟 Why Consider Opportunities Through Pavago?Competitive Pay: Command the salary you deserve, regardless of where you reside.Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀Explore global opportunities with us today!"
Pavago - Connecting You to Global Remote Opportunities 🌍
At Pavago, we redefine the boundaries of talent recruitment. Dive into a world where your geographical location doesn't restrict your career aspirations. As a distinguished international recruitment agency, we specialize in connecting remote talents with companies eager to tap into global expertise.
🌟 Why Consider Opportunities Through Pavago?
Competitive Pay: Command the salary you deserve, regardless of where you reside.
Broad Horizons: Unlock a wide array of remote positions spanning diverse industries and regions.
Skill Enrichment: Work alongside international teams, contribute your unique insights, and amplify your career trajectory.
Whether you're a seasoned professional hunting for a novel global venture or a budding talent keen on leaving an international imprint, Pavago is your conduit to businesses that appreciate and seek out worldwide perspectives.
Embrace a realm where opportunities transcend borders. Together, let's pioneer the next era of remote work. 🚀
Explore global opportunities with us today!"
