Assessment Experience Coordinator (Candidate Management)

Job description

Anticipated Contract End Date/Length: September 28, 2026 - March 26, 2027 Work Setup: Hybrid (3 days per week in office during peak periods) Our client in the Information Technology and Services industry is looking for an Assessment Experience Coordinator (Candidate Management) to join its Early Talent Recruitment team. This role will support the Experience and Assessment function by creating an outstanding candidate journey from application through to start date. The successful candidate will coordinate Graduate, Internship, and Apprentice interviews, manage first- and final-stage assessment logistics, support candidate communications, and ensure interviewers, assessors, and guest speakers have everything needed for each session to run seamlessly. What you will do: Schedule and coordinate first- and final-stage interviews, managing all logistics to ensure a seamless experience for candidates and interviewers. Manage interview scheduling platforms and tools, including sending invitations, confirmations, and joining instructions to all relevant parties. Serve as the primary point of contact for candidate queries throughout the interview process, providing timely and professional support. Develop and prepare interviewer briefing materials, candidate guides, and interview packs ahead of each session. Coordinate interviewers and panel members, maintain strict timelines, and ensure all participants have the information required for each session. Collate interview outcomes and feedback and share results with relevant recruitment and hiring teams. Maintain 100% accuracy of candidate records, scheduling data, databases, and reporting throughout the interview process. Manage and triage the recruitment inbox, respond promptly to candidate and interviewer queries, and process scheduling and reasonable adjustments. Reschedule interviews as required and proactively manage interviewer availability to minimise disruption to recruitment timelines. Make job offers and issue employment contracts in line with established recruitment processes. Manage candidate communications and queries throughout the recruitment lifecycle. Stay informed of business updates and external changes that may impact recruitment, including visa requirements and GDPR. Manage the online digital chat platform and connect candidates with the business on topics including diversity, networking, and technology. Attend recruitment and networking events to support Early Talent Recruitment activities. Build and maintain effective relationships with internal and external stakeholders. Respond to candidate queries quickly, professionally, and with a strong focus on delivering a positive candidate experience. Demonstrate a good understanding of Microsoft Excel and PowerPoint. Possess a good understanding of the Early Talent Recruitment market. Demonstrate an understanding of factors influencing recruitment processes, including GDPR and reasonable adjustments. Apply strong problem-solving skills to manage changing priorities and recruitment challenges. Demonstrate resourcefulness and the ability to think creatively when resolving issues. Learn new information, systems, processes, and technologies quickly. Adapt effectively to changing demands and a fast-paced recruitment environment. Demonstrate strong organisational, communication, and stakeholder management skills. Maintain a professional, responsive, and candidate-focused approach to recruitment coordination. All your information will be kept confidential according to EEO guidelines. Candidates must be legally authorized to live and work in the country where the position is based, without requiring employer sponsorship. HelloKindred is committed to fair, transparent, and inclusive hiring practices. We assess candidates based on skills, experience, and role-related requirements. We appreciate your interest in this opportunity. While we review every application carefully, only candidates selected for an interview will be contacted. HelloKindred is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate on the basis of race, colour, religion, sex, gender identity or expression, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic under applicable law. Who is HelloKindred? HelloKindred are specialists in staffing marketing, creative and technology roles, offering a range of talent solutions that can be delivered on-site, remotely or hybrid. Our vision is to make work accessible and people’s lives better. We do this by disrupting traditional employment barriers – connecting ambitious talent to flexible opportunities with trusted brands.