Asset Management Specialist

Job description

Job Description Help power the technology that supports learning, innovation, and student success. As an Asset Management Specialist, you will oversee the lifecycle of technology assets across the College, ensuring hardware and software resources are properly tracked, deployed, maintained, and optimized. From configuring workstations and managing inventories to supporting technology audits and coordinating equipment logistics, this role is essential to maintaining an efficient and reliable technology environment. If you thrive in a hands-on technical setting and enjoy combining organization, problem-solving, and customer service, we invite you to join our Information Technology Services team. About Us Indian River State College is a leading public institution on Florida’s Treasure Coast, serving students across multiple campuses in four counties. We are committed to academic excellence, innovation, and community engagement, offering associate and bachelor’s degrees, workforce training, and continuing education programs that meet the needs of our region. At The River , we believe every student’s and every employee’s story matters. We value the diverse perspectives, experiences, and talents that come together across our campuses, creating a learning environment and workplace that is supportive, inclusive, and inspiring. With flexible learning options online, on campus, and hybrid, we meet students where they are and prepare them for real-world success. Programs like the Promise Program expand access by providing eligible students with tuition-free opportunities, ensuring every learner has the chance to thrive. Why Join The River When you join Indian River State College, you become part of a collaborative and mission-driven community where your work makes a meaningful impact. Here, your role is more than a job; it’s an opportunity to shape futures, support student success, and contribute to a college that is changing lives every day. What We Offer We are committed to supporting the well-being and professional growth of our employees through a comprehensive and competitive benefits package: Health & Wellness: Medical, dental, and vision coverage; flexible spending accounts; life insurance; supplemental plans; and an Employee Assistance Program (EAP) Affordable Coverage: PPO and HMO options starting at approximately $50/month for individual coverage and $180/month for family coverage Retirement Security: Florida Retirement System (FRS) participation, plus optional tax-deferred annuities and Roth 403(b) plans Work-Life Balance: Generous paid vacation, personal, and sick leave Perks & Discounts: Reduced rates on services and access to local attraction discounts Growth & Development: Professional development opportunities, leadership training, and career advancement pathways JOB SUMMARY: Under general supervision, this position is responsible for supporting the lifecycle management of information technology hardware and software assets throughout the organization. Coordinates inventory control processes, asset tracking, hardware deployment, software entitlement tracking, workstation assembly and configuration, technology receiving and warehousing operations, and documentation maintenance. Ensures the accuracy of technology inventories, supports compliance requirements, assists with technology audits, and maintains effective asset management procedures to support organizational operations. SPECIFIC DUTIES AND RESPONSIBILITIES: IT Asset Lifecycle Management and Inventory Control (30%) Control inventory levels by enforcing standard processes, conducting physical counts, and supporting technology audits. Audit hardware inventories for accuracy. Support the asset management lifecycle of information technology hardware and software assets throughout the organization. Maintain and monitor hardware and software inventory within the asset tracking system to ensure compliance. Maintain accurate and timely inventories of hardware and software assets within the Service Desk system. Maintain Asset Management files and inventory documentation in accordance with Information Technology Operations processes. Identify and report potential issues with the asset tracking tool, supporting systems, and related inputs; develop and maintain associated program and process documentation. Track software entitlements in support of hardware refreshes, end-of-life processes, and related projects; investigate and resolve discrepancies to maintain data integrity. Hardware Deployment and Technical Support (25%) Assemble, configure, and test network workstations. Receive and evaluate new and returned technology equipment. Assign asset tags as required. Test equipment for damage and proper operation. Ensure all equipment is accurately updated in the inventory and asset management system. Pull stock and/or new items to stage parts lists for upcoming installations. Maintain documentation related to specialized procedures, applications, and system configurations. Receiving, Warehousing, and Distribution Operations (20%) Maintain receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing processes and procedures. Maintain an organized, clean, and orderly warehouse, stockroom, and office environment at all times. Organize and maintain technology equipment stored in warehouses and stockrooms. Coordinate the storage, movement, and distribution of technology assets. Asset Optimization and Vendor Coordination (15%) Work with vendors to schedule repairs, maintenance, or other requested services. Identify areas for cost savings through the discovery of unallocated equipment, alternative support options, rationalization efforts, and hardware deployment practices. Identify and recommend hardware and software assets that may be harvested, repurposed, or replaced with lower-cost alternatives. Professional Development (5%) Maintain current knowledge of Information Technology Services by attending seminars, workshops, training courses, and reviewing current industry literature. Other Duties (5%) Complete all other related duties and responsibilities as assigned. QUALIFICATIONS, KNOWLEDGE AND SKILL REQUIREMENTS: Associate degree from an accredited institution in Computer Science or a related field; OR Minimum of two (2) years of relevant professional experience. Valid Florida driver's license. Knowledge of information technology asset management principles and practices. Ability to install, configure, maintain, and troubleshoot computer hardware and software systems. Knowledge of hardware inventory, asset tracking, and software license management processes. Ability to maintain accurate records and documentation. Strong organizational skills with attention to detail and accuracy. Ability to analyze information and identify discrepancies. Ability to communicate effectively with both technical and non-technical audiences. Ability to work independently and proactively with minimal supervision. Ability to interact effectively and professionally with administrators, faculty, staff, vendors, and other stakeholders. Ability to develop and maintain operational procedures and documentation. PHYSICAL DEMANDS: This position classifies the physical exertion requirements as medium work involving lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that he or she can also do sedentary and light work. ADDITIONAL EXPECTATIONS: Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities or aptitudes to perform each duty proficiently. Additionally, all employees of the College are expected to maintain professional standards of communication, able to learn and apply new technology, and abide by all policies and procedures. Continued employment remains on an “at-will” basis. This description is intended to indicate typical kinds of tasks and levels of work difficulty that will be required of positions given this title and shall not be construed as declaring every specific duty and responsibility of the particular position. This job description is not intended to be a contract for employment, and the employer reserves the right to make any necessary revisions to the job description at any time without notice. Classification Staff Supervisory No FLSA Exempt No Employment Type Regular Compensation and Application Deadline Pay range starts at: $21.09/hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience. | Open until filled.