Assistant Company Secretary

Job description

Company Description Technology is our how. And people are our why. For over two decades, we have been harnessing technology to drive meaningful change. By combining world-class engineering, industry expertise and a people-centric mindset, we consult and partner with leading brands from various industries to create dynamic platforms and intelligent digital experiences that drive innovation and transform businesses. From prototype to real-world impact - be part of a global shift by doing work that matters. Job Description We are seeking a capable and credible Company Secretarial Assistant to support the delivery of a high-quality corporate governance framework across the group. This is a key role within the Company Secretariat team, providing hands-on support to the Deputy Company Secretary and broader business. While the position retains core company secretarial responsibilities, it is also expected to operate with a high degree of independence and professionalism, contributing meaningfully in board and committee environments from the outset. The successful individual will be comfortable engaging with senior stakeholders, building strong working relationships, and supporting governance processes in a way that goes beyond administration—ensuring meetings run effectively, standards are upheld, and outputs are delivered to a consistently high quality. This role is suited to someone who is looking to step into a more accountable position, where they can operate credibly at a senior level and provide reliable, day-to-day support within a fast-paced, high-profile environment. Key Responsibilities Maintain statutory registers and corporate records, ensuring ongoing accuracy and compliance with the UK Companies Act Prepare and file statutory documents with Companies House within required deadlines Support the administration of group entities, including maintaining structure charts and entity management systems (e.g. Diligent Entities) Actively support board and committee processes, including scheduling meetings, preparing agendas, collating high-quality materials and distributing board packs Take ownership of meeting outputs, including accurate minuting, tracking actions and ensuring timely follow-up and completion Contribute to the smooth and professional running of board and committee meetings, supporting an effective governance environment Deputise for the Deputy Company Secretary where required, including supporting or attending board and committee meetings Build strong, trusted relationships with senior stakeholders, acting as a credible and reliable point of contact on company secretarial matters Monitor compliance deadlines and ensure timely completion of all regulatory and statutory obligations Ensure governance documentation is up to date, appropriately stored and easily accessible Support corporate transactions and changes (e.g. director appointments/resignations, share allotments, group structure updates) Liaise with internal stakeholders and external advisors, including legal counsel, auditors and registrars Support the management and administration of the Company’s share/equity incentive programmes Assist with UK compliance requirements and, where applicable, US SEC or international regulatory obligations Contribute to the continuous improvement of company secretarial processes, identifying efficiencies and making effective use of digital tools (including AI where appropriate) Qualifications Skills, Knowledge & Experience Experience working within a company secretarial or legal team environment Strong knowledge of the UK Companies Act and corporate governance requirements Experience supporting board and committee processes in a corporate environment Demonstrated ability to operate confidently and credibly in board and committee settings, engaging effectively with senior stakeholders Strong organisational skills with the ability to manage competing priorities and deliver to tight deadlines High level of accuracy and attention to detail Strong communication skills, both written and verbal Sound judgement, professionalism and the ability to work independently with minimal supervision Experience of entity management systems (e.g. Diligent Entities) is advantageous Exposure to US regulatory frameworks (e.g. SEC) is desirable Experience supporting share plans or equity incentive programmes is beneficial Qualifications Law degree, Chartered Secretary qualification (or working towards), or equivalent relevant experience What We’re Looking For This role requires someone who can move beyond process execution and operate as a trusted and dependable member of the Company Secretariat team. You will be confident working with senior stakeholders, comfortable taking ownership of your work, and capable of contributing to a well-run, professional boardroom environment from day one. Why This Role This is an opportunity to take on a visible and accountable position within a well-established function, where you will gain exposure to senior stakeholders and play an important role in supporting the organisation’s governance framework. Additional Information Discover some of the global benefits that empower our people to become the best version of themselves: Finance: Competitive salary package, share plan, company performance bonuses, value-based recognition awards, referral bonus; Career Development : Career coaching, global career opportunities, non-linear career paths, internal development programmes for management and technical leadership; Learning Opportunities: Complex projects, rotations, internal tech communities, training, certifications, coaching, online learning platforms subscriptions, pass-it-on sessions, workshops, conferences; Work-Life Balance: Hybrid work and flexible working hours, employee assistance programme; Health: Global internal wellbeing programme, access to wellbeing apps; Community: Global internal tech communities, hobby clubs and interest groups, inclusion and diversity programmes, events and celebrations. At Endava, we’re committed to creating an open, inclusive, and respectful environment where everyone feels safe, valued, and empowered to be their best. We welcome applications from people of all backgrounds, experiences, and perspectives—because we know that inclusive teams help us deliver smarter, more innovative solutions for our customers. Hiring decisions are based on merit, skills, qualifications, and potential. If you need adjustments or support during the recruitment process, please let us know.