Assistant Company Secretary

Job description

About InfraRed Capital Partners (“InfraRed”) InfraRed is a leading international mid-market infrastructure asset manager. Over the past 25 years, InfraRed has established itself as a highly successful developer, particularly in early-stage projects, and an active steward of essential infrastructure. InfraRed manages US$13bn of equity capital [1] for investors around the globe in listed and private funds across both core and value-add strategies. InfraRed combines a global reach, operating worldwide from offices in London, Frankfurt, Madrid, New York, Miami, Sydney and Seoul, with deep sector expertise from a team of more than 160 people. InfraRed is part of SLC Management, the institutional alternatives and traditional asset management business of Sun Life, and benefits from its scale and global platform. For more information, please visit . Job Purpose You will support the Governance function in delivering high-quality governance, company secretarial and entity management services across the InfraRed group, its regulated entities, investment structures and associated fund vehicles. Responsibilities will include supporting key Boards, overseeing outsourced company secretarial providers, maintaining corporate records and governance systems, and ensuring compliance with statutory and regulatory obligations across the Group. Key Job Responsibilities Board support Provide board support to certain InfraRed group entities, providing ‘end to end' servicing, including agenda setting, meeting pack reviews, minuting, following up on action points, etc. Planning and scheduling of board meetings. Provide company secretarial advice and guidance to the business Managing filings of statutory forms and related corporate documentation. Support transactions, including acquisitions and disposals of assets, restructurings, refinancings, new fund launches Ensuring each Committee’s terms of reference are up to date Statutory administration Use of electronic records via Diligent Boards and Entities, ensuring timely reports are generated from Diligent Entities. Preparing and filing documents with Companies House to comply with statutory requirements, including but not limited to the filing of confirmation statements, PSC registers, appointment and resignation of directors, updating share filings such as capital reductions, share transfers, dividends and understanding when to apply these within any given transaction. Ensuring that Diligent SFS (audit portal) is updated. Manage the internal accounts tracker for the Governance team, liaising with relevant finance teams as appropriate. Ensuring that all internal corporate reporting is completed in a timely manner, this may include pulling information from entity reports to assist with the quarterly reporting for both the IRCP Board and Sun Life Financial. Responding to ‘Know Your Customer’ (KYC) requests and related information regarding beneficial ownership and anti-money laundering information requests. Attending to ad hoc queries that arise with the group entities relating to company secretariat issues. Managing and updating the various corporate governance trackers. Producing structure charts from Diligent Entities Manage UK incorporations and strike offs Supporting and overseeing the outsourced company secretarial providers including oversees providers Ad hoc projects Advisory support Supporting the business with the provision of practical guidance on the proper application and interpretation of corporate law in respect of its entities and statutory filings. Ensuring best practice corporate governance principles are implemented in day-to-day activities consistent with InfraRed’s governance framework. Embedding governance framework/policies; ad-hoc projects and general administration duties. Skills and Qualifications Qualified or studying for the Chartered Governance Institute qualification exams Proven experience in a similar industry is beneficial Excellent knowledge of Diligent Entities Enthusiastic, bright individual who is a team player and good at multi-tasking Able to research issues and propose practical solutions. Experience in delivering quality written reports and minutes with excellent attention to detail Well organised and able to prioritise multiple tasks to tight deadlines Excellent administration skills Confident in engaging with people at all levels across the business Commercially aware professional, maintaining discretion and confidentiality Willingness to learn and develop new skills / flexible with a ‘can do’ approach Practical experience of company filings for example, dividends, capital reduction, allotments, share transfers, director appointments, etc Good working knowledge of the Companies Act 2006 [1] Uses 5-year average FX as at 30th June 2025 at GBP/USD of 1.2851; EUR/USD 1.1071. EUM is USD 13.217m. Don’t meet every single requirement listed? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every single qualification. At InfraRed we are dedicated to building a diverse, inclusive, and authentic workplace. If you are excited about this role but your previous experience doesn’t align perfectly with every qualification in the job description, we still encourage you to apply. You may be the right candidate for this, or another role.