Assistant Company Secretary

Job description

About Planet Planet is a global provider of integrated technology and payments solutions for retail and hospitality customers. We create great experiences for the millions of people who use our payments, software, and tax-free solutions every minute of every day. Planet empowers its customers to deliver great customer experiences by combining payments and software in ways that drive greater loyalty, increase revenue and save time. Founded over 35 years ago and with our headquarters in London, today we have more than 2,500 employees located across six continents serving our customers in more than 120 markets. Role Overview: The Assistant Company Secretary supports the delivery of corporate governance, legal entity management, board administration, statutory compliance and shareholder-related activities across Planet's international group structure. The role is responsible for maintaining high standards of corporate governance, ensuring statutory obligations are met, supporting Board and Committee administration, and assisting with governance projects and legal entity initiatives across multiple jurisdictions. The position plays an important role in supporting the effective operation of Planet's global governance framework, maintaining corporate records, managing compliance activities and helping deliver strategic governance initiatives, including legal entity rationalisation, Management Incentive Plan administration and corporate transactions. What you will do: Board & Committee Administration Coordinate Board, Committee and Shareholder meetings across the Group. Prepare meeting schedules, agendas, board packs and governance documentation. Support the circulation of papers and approvals. Attend meetings and draft accurate minutes and action logs. Monitor and report on action completion. Corporate Governance Maintain governance policies, procedures and delegated authority frameworks. Assist with governance reporting and Board effectiveness initiatives. Maintain director, officer and conflicts of interest registers. Support director onboarding and governance training activities. Ensure corporate records remain accurate and up to date. Legal Entity Management Support the management of Planet's international legal entity portfolio. Maintain statutory books, registers and governance databases. Coordinate resolutions, powers of attorney and corporate approvals. Assist with incorporations, liquidations, restructurings and legal entity simplification projects. Manage relationships with external corporate service providers and advisers. Statutory & Regulatory Compliance Coordinate annual compliance requirements across multiple jurisdictions. Manage statutory filing obligations and filing calendars. Liaise with Companies House, regulators, corporate agents and external advisers. Support annual accounts approval processes and governance-related regulatory submissions. Monitor compliance deadlines and reporting obligations. Shareholder & MIP Administration Support shareholder communications and governance documentation. Assist with shareholder resolutions and corporate approvals. Support the administration of Planet's Management Incentive Plan. Maintain governance records relating to shareholder and incentive arrangements. Governance Documentation & Record Management Maintain governance records and document repositories. Ensure governance documentation is appropriately stored and retrievable. Support improvements to governance technology platforms and reporting tools. Contribute to document standardisation and process efficiency initiatives. Governance Projects & Business Support Support governance aspects of acquisitions, disposals and restructuring projects. Assist with KYC and entity information requests. Support insurance, regulatory and governance workstreams as required. Contribute to process improvement, automation and AI-enabled governance initiatives. Who you are: Essential Experience supporting company secretarial, governance or corporate administration activities. Understanding of corporate governance principles and Board processes. Experience maintaining records, registers and compliance trackers. Strong organisational and planning skills. Excellent written communication and minute-taking ability. High level of accuracy and attention to detail. Ability to manage competing priorities and deadlines. Desirable CGI qualification (completed, studying or willingness to study). Experience supporting multinational corporate groups. Knowledge of Companies House and other statutory filing requirements. Exposure to regulated financial services environments. Experience using governance platforms such as Diligent, SharePoint or similar tools. Key Skills Governance administration Organisation and planning Stakeholder management Attention to detail Written communication Regulatory awareness Problem solving Project coordination Confidentiality and discretion Success Measures Board and Committee meetings delivered efficiently and on schedule. Statutory filings completed accurately and on time. Corporate records maintained to a high standard. Compliance obligations effectively managed. Positive feedback from directors, auditors and stakeholders. Successful support of legal entity, governance and transformation initiatives. Why Planet: Planet is an equal opportunity employer where diversity is valued, and all employment is decided based on qualifications, merit, and business need. Come and grow your career in the most exciting, fast paced technology market, with a business that delivers feel-good connected commerce. We would love to hear from you – Apply now . At Planet, we embrace a hybrid work model, with three days a week in the office. Reasonable accommodations may be made in order to allow for an individual to perform the essential functions of this role successfully.