Assistant Director - Transfer Admissions

Job description

Job Posting Title: Assistant Director - Transfer Admissions ---- Hiring Department: Texas Student Experience ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt from FLSA ---- Earliest Start Date: Sep 28, 2026 ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Must be eligible to work in the United States on a full-time basis for any employer. Position Purpose The Assistant Director for Transfer Admissions supports the Associate Director to ensure that the transfer applications are processed in an efficient and timely manner. The team member serves as the primary Articulation Officer and supervises the team that evaluates transfer documents and credits. The position involves working across systems like Slate and the UT Mainframe to process applications, while partnering with leadership to maintain accurate processes, publications, and communications. It also serves as a liaison to campus stakeholders, resolves application issues, and contributes to additional processing tasks and office-wide initiatives. Responsibilities Supervise team responsible for application completion and credit review for transfer admission. Ensure accuracy, timeliness, and compliance with university policies. Provide training, daily guidance, and performance feedback. Serve as the primary Articulation Officer. Provide articulation support to the processing team, including evaluating transfer credit from domestic and international institutions, maintaining articulation rules, processing transfer files, and resolving complex credit issues. Work across multiple systems (including Slate CRM and UT Mainframe) to process application materials and complete applications. Maintain the Automatic Transfer Equivalency (ATE) system and other tools such as community college transfer guides. Work with Associate Director to ensure that transfer application process is regularly reviewed and that websites, publications and other materials are up to date and accurate. Serve as liaison with the campus community to ensure that transfer policies and transfer credit policies are clearly communicated with all necessary parties. Engage with stakeholders, internal and external, to resolve application processing questions. Serve as an active member of the processing and operations teams by assisting with additional processes and projects as assigned. This includes, but is not limited to, assisting with admission document processing, communication with applicants, and assist with office wide initiatives. Contributes to broader enrollment operations initiatives and supports cross-functional efforts that advance the goals and priorities of Enrollment Operations and the broader Texas Student Experience portfolio. Participates in cross-training activities to develop and maintain working knowledge of related enrollment operations, systems, processes, and procedures. Provides operational support to other areas of Enrollment Operations during periods of increased volume, staffing needs, critical deadlines, or other identified operational priorities. Collaborates with colleagues across Texas Student Experience to identify opportunities for shared processes, improved workflows, consistent practices, and more effective use of technology. Contributes to a culture of collaboration, flexibility, and shared responsibility across Enrollment Operations and the broader Texas Student Experience portfolio. Required Qualifications Bachelor's degree and five years of experience in university admissions, academic advising, academic document processing, credit evaluation, articulation. Experience supervising, training, or coordinating the work of professional staff. Demonstrated ability to use CRM systems. Strong Microsoft Excel skills. Strong organizational, analytical, interpersonal, written, and oral communication skills. Ability to lead work across organizational boundaries, manage multiple priorities, and build productive relationships with internal and external partners. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Master's degree from an accredited college or university. Direct experience with credit articulation and articulation agreements. Experience supervising professional staff. Experience with Slate CRM. Experience with UT Austin Mainframe. More than five years of experience as an academic advisor, evaluator or other role responsible for interpreting degree and course requirements. Knowledge of UT Austin academic policies and procedures. Salary Range $61,260 Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer , complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031 . The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.