Assistant Facilities Manager

Job description

The Assistant Facilities Manager role is essential in ensuring the function, improvement, and safety of a portfolio of locations across multiple states through both reactive work orders and planned improvement projects utilizing external vendor partners. Managing scope, schedule, cost, and communication with both internal and external stakeholders in alignment with the organization’s strategic goals are the core functions of this position. Key Responsibilities: Operations & Management Scope, prioritize, and execute projects based on urgency, budget cycle, safety and other business priorities. Drive scheduled completions to ensure work is done on time and paid Maintain and validate quality of completed work Stakeholder & Cross-Functional Coordination Partner with internal departments to ensure smooth operations and prompt completion of work affecting our operations. Serve as the primary point of contact for project-related inquiries, providing timely updates to internal stakeholders. Budget & Cost Management In support of annual budgeting and capital planning, this position upholds best practices, standards, and specifications to ensure cost-effective, value-driven improvement projects.‑effective, value‑driven improvement Control costs by holding vendors accountable to scopes and specifications. Ensure planned work is staged in appropriate budget cycles and ultimately gets approved for awarding vendors. Vendor & Performance Management Monitor and evaluate external vendor performance to ensure service quality, responsiveness, and compliance with standards. Contribute to performance evaluation of external vendors through oversight of work quality and expense management. Reporting & Documentation Maintain accurate records of work requests, work orders, and other activities in the company’s project management system. Generate and analyze reports on work activities, identify trends, risks, and opportunities for improvement using key performance indicators. Customer Service & Emergency Response Address and resolve service inquiries or complaints promptly and professionally. Coordinate and support emergency work responses as needed. Compliance & Safety Ensure all work activities comply with company policies, safety regulations, and applicable industry standards. Education High school diploma or equivalent required. Additional technical or vocational training is a plus. Experience Minimum of 2 years of experience in maintenance coordination, facilities management, project management, or related field. Must have worked in a corporate environment and have a customer centric attitude with the ability to collaborate, communicate and interact with various management levels within the organization Skills & Competencies Strong organizational, prioritization, and multitasking skills. Excellent written and verbal communication abilities. Proficiency with computerized maintenance management systems (CMMS) and related tools. Ability to work effectively under pressure and manage emergency situations. Solid understanding of construction procedures, equipment, and facilities of operations. Driving Requirements Valid driver’s license Working Conditions Office-based with regular site visits. Full-time w/ potential after-hour emergency engagement. Benefits Competitive salary Health, dental, and vision insurance Paid time off and holidays Retirement plan options Professional development opportunities Compensation Base Pay Range : $105,000 - $116,000 Compensation may vary outside of this range depending on a number of factors, including a candidate’s qualifications, skills, competencies and experience, and location. Base pay is one part of our total awards approach to compensation which is provided to compensate and recognize employees for their work, and this role may be eligible for additional discretionary bonuses or incentives. Workplace One of our values pillars is to work as OneTeam and we believe that there is no replacement for in-person collaboration but understand the value of some flexibility. Public Storage teammates are expected to work in the office five days each week with the option to take up to three flexible remote days per month. Public Storage is an equal opportunity employer and embraces diversity. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other protected status. All qualified candidates are encouraged to apply. "**Sponsorship for Work Authorization is not available for this posting. Candidates must be authorized to work in the U.S. without restrictions or requiring sponsorship now or in the future. We do not provide training plans or support for F-1 OPT, STEM OPT extensions, or future visa sponsorship.**" REF3917Z Since opening our first self-storage facility in 1972, Public Storage has grown to become the largest owner and operator of self-storage facilities in the world. With thousands of locations across the U.S. and Europe, and more than 170 million net rentable square feet of real estate, we're also one of the largest landlords. We've been recognized as A Great Place to Work by the Great Place to Work Institute. And, our employees have also voted us as having Best Career Growth , ranked us in the Top 5% for Work Culture , and in the Top 10% for Diversity and Inclusion . We're a member of the S&P 500 and FT Global 500 . Our common and preferred stocks trade on the New York Stock Exchange. Public Storage is the nation’s leading self-storage provider, recognized for its iconic orange doors and commitment to delivering simple, reliable solutions to millions of customers across the country. We are expanding our creative team to enhance our consistent and engaging visual brand presence.