Assistant – General Administration & Receptionist

Job description

To manage the Visitor Management System in accordance with company policies, including registration and issuance of access credentials such as Smart Pass (QR code), T/V/S cards, and FZ cards for employees, visitors, and vendors. To oversee reception duties, including welcoming visitors, updating the visitor welcome board, managing meeting and conference room, and handling incoming telephone calls professionally. To handle Mail and Courier Services, including receiving, sorting, and distributing incoming/internal mail and documents, registering incoming/outgoing parcels, and coordinating courier consolidation documents. To manage daily postage delivery and maintain accurate stock control of company stamps to support operational requirements. To arrange stationery and office supplies for all office locations, ensuring availability and proper inventory control. To prepare monthly reports on local calls, international calls and other ad hoc reports relating to personnel and administration. To proceed with admin expenses through the Expo/Accounting system in compliance with company procedures and timelines. To provide clerical support to the Department, including assistance with office services/maintenance or company events. To assist in managing messengers and overseeing certain assigned routes or urgent delivery requirements. To take up additional assignments as required to meet with the Company needs. -University Graduate, with at least 2 years of experience in administration or office support roles. -Strong communication and interpersonal skills. -Good command of English, both spoken and written. -Strong organizational skills with attention to details. -Proficient in Microsoft Office applications. -Ability to multitask, manage priorities, and work efficiently in a dynamic environment. -Service‑oriented, proactive, and able to demonstrate a positive and helpful attitude. Expeditors offers excellent benefits: Paid Vacation, Holiday, Sick Time Health Plan: Medical Life Insurance Employee Stock Purchase Plan Training and Personnel Development Program Growth opportunities within the company Employee Referral Program Bonus We take care of our employees, and they take care of our customers! Become a member of a global community! The international logistics industry is an integral piece of the global trade puzzle; we make the world go round. Global supply chain management is what we do, and at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to logistics. Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350+ locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our Mission We recruit, train, and retain the very best logistics and technical experts the world over. We love to promote from within - more than 50 percent of our employees have been at Expeditors for five years or more. Our high retention rate is influenced by a unique compensation program for positions that are more than just jobs - they're chances to grow, do what you love and build a career with us!