Assistant Manager - WFM Planner

Job description

JOB PURPOSE Responsible for resource planning and capacity management of available resources to ensure the correct number of agents at the right times are in their seats to answer an accurately forecasted volume of calls at the desired service level. To work as part of a greater WFM team and ensure that all functions performed/services provided are in line with the overall WFM strategy. KEY RESPONSIBILITY AREAS 1. Develop and maintain short and long term forecast/capacity plans and ensure sufficient staff is available during peak periods 2. Review and analyse the monthly, quarterly and yearly Contact Center Performance Reports for both internal and external stakeholders and distribute as required 3. Devise and deliver project that benefits the campaign 4. Create a yearly calendar of potential risk 5. Provide optimal forecasting, scheduling and identifying new methods, strategies and opportunities 6. Ensure sufficient staff is scheduled per interval to meet productive hour targets 7. Analyse historical call trends by source, handle time, and root cause to identify operational opportunities and pro-actively communicate this information to leadership while implementing appropriate action plans 8. Provide optimized schedules which meet the contracted SLA's and effectively communicate any potential risks 9. Create scenarios and present to the operations leadership team on the scheduling options highlighting risk and benefits 10. Track and monitor plans to identify optimization opportunities and report on variance to plan. 11. Report on and monitor agent productive hours delivery 12. Effectively manage planned shrinkages to ensure that delivery against client expectation is met 13. Manage real time analysts to ensure that we meet client and internal expectations. Matric / Grade 12 or international equivalent Call Centre Maths Industry relevant training courses, including WFM processes, terminology and tools Preferred A relevant qualification in BA/BS degree required, preferred economics, statistics, business or equivalent education Experience Min 3 year’s experience in a WFM team. Min 1 year’s planning experience with Aspect systems Experience managing client relationships Spread sheets with formula application and/or database software (Excel, Access) Knowledge in Automatic Call Distribution Technology and experience with Forecasting/ Scheduling software. Advanced MS Office JOB-RELATED KNOWLEDGE, SKILLS & COMPETENCIES REQUIRE Engagement Communication skills Problem Solving Planning & Organizing Risk Management Incident Management Data Analysis Stakeholder Management Client Communication Report writing Sound working knowledge of the latest Microsoft packages (Word, Excel, PowerPoint & Outlook) Attention to detail OTHER SPECIFIC REQUIREMENTS Own vehicle with a valid driver’s licence Must be able to travel across multiple sites Must be able to work evening hours Note - Afternoon and night shifts – Monday to Sunday (rotational shifts) Candidates are required to have fibre or live in a fibre enabled area. WNS Global Services Inc. (NYSE: WNS) is a global Business Process Management (BPM) leader. WNS offers business value to 400+ global clients by combining operational excellence with deep domain expertise in key industry verticals, including Banking and Financial Services, Consulting and Professional Services, Healthcare, Insurance, Manufacturing, Retail and Consumer Packaged Goods, Shipping and Logistics, Telecommunications, Travel and Utilities. Globally, the group’s over 41,000+ Professionals serve across 60 delivery centers in 16 countries worldwide, including China, Costa Rica, India, the Philippines, Poland, Romania, South Africa, Sri Lanka, UK and US. WNS South Africa has been in operation since 2003 and built a reputation as the industry leader for Business Process Outsourcing (BPO) in South Africa, with a growing footprint into Africa. We are a strategic partner for delivering a full range of basic to complex processes from our eight delivery centers across South Africa, employing 4000+ people. Why join us? We promise our employees to experience role clarity, coaching and mentoring, professional development and structured career path through our 5 people promises and keeping employee experience at the core. Experience the culture of outperformance, engagement, celebration and also contribute to society through our WNS Cares Foundation, where you have the opportunity to support meaningful initiatives and make an impact in the community.