Assistant of President Director Office

Job description

The Assistant of President Director Office role act as a high-level strategic partner and operational force multiplier who maximizes the executive's efficiency and ensures the organization executes its highest priorities align teams with company goals, and act as a filter for information so the executive can focus on top-level decisions. Executive Assistant Provide proactive and seamless day-to-day executive-level administrative support to the Managing Director, including complex diary, travel, and inbox management. Assist with complex reports, presentations, engagement letters and general correspondence Serve as the primary point of contact for internal and external stakeholders, ensuring timely communication and follow-ups ensuring the smooth and tactful handling of client queries Manage confidential documentation and support operational processes to ensure the smooth running of the business Draft, review and send communications on behalf of the FME Indonesia Country Manager Arrange international and interstate travel, accommodation and itineraries Manage expense report co-ordination, implementing appropriate filing mechanisms Create and manage agendas, team-wide PowerPoint packs, time keeping and following up on actions for weekly, monthly and quarterly meetings Country Manager & President Director Office: Provide executive support; act as a trusted advisor, preparing briefs and research to guide choice In charge of inefficiencies and streamlines process workflows, continuous improvement project to boost team productivity and coordinate the delivery key projects, business partner initiatives and business development activities Prepare reports, proposals, presentations, and other client-facing materials with exceptional attention to detail. Set the Country Manager & President Director business agenda, track action items, and ensure no action commitment from business partners is missing Act as culture guardian; monitors team morale, champions company values, and models good leadership Tracks business cross-functional initiatives, ensuring deadlines are met and resources are used well responsible for overseeing corporate contract governance, tracking agreement lifecycles, and ensuring the continuous validity and compliance of all legal documentation Lead and coordinate the Company events e.g. Employee Townhall, Kick Off Meeting, Business Mid-Year / Year End Meeting Responsible for coordinating and overseeing commercial administrative tasks delegated to managed service vendors to ensure operational efficiency and compliance Others: Other projects/tasks and ad-hoc request those may assign by Direct Superior Obey the health and safety guidelines as per guided by Crisis Management team when doing his/her job inside or outside the organization. Obey the Fresenius Medical Care Compliance and Company Regulation Network : Internal: Cross FME function within Indonesia and potentially Global External: Company Vendor such as Legal Counsel (for the invoice, purchase order), Event Organizer (Company Event), Translator and Country Manager’s Clients (for meeting/event arrangement) and managed service vendor