Assistant - Receptionist

Job description

Assistant - Receptionist │ Permanent contract │ Luxembourg About us We redefine what is possible and shape the future. Together. Everywhere. Dentons is the world's largest global, polycentric law firm with more than 12,500 lawyers and professionals in more than 160 locations in over 80 countries. We have a strong reputation for acting on the most significant, complex and high value deals, working with specialists across the firm to ensure that all our clients' requirements are met to the highest standards. Our Luxembourg office offers a comprehensive range of advisory services across all areas of business law to both domestic and international clients operating in a diverse array of sectors. We deliver fully integrated legal support with particular expertise in corporate law, mergers and acquisitions, private equity, venture capital, tax, investment funds, banking and finance, structured finance, real estate, as well as restructuring, insolvency, and bankruptcy. In addition, we foster a working environment where everyone is empowered to reach their full potential, supported by an inclusive culture that values, encourages, and respects individual differences. We are fully transparent about our strategy and actively involve every member of the firm in shaping our collective future. We are also deeply engaged in a comprehensive ESG approach in Luxembourg, integrating sustainability considerations into both our daily work and our broader operational environment. About the role You will join our assistant team and support partners as well as the wider Luxembourg office. Your responsibilities will include: Formatting, preparing legal documents, including contracts. Managing diaries, scheduling appointments and organising internal and external meetings. Filing, archiving and monitoring client files in both physical and electronic formats. Handling reception duties, including welcoming clients and external contacts Answering incoming calls and directing them to the appropriate person or team Supporting lawyers to ensure smooth coordination of daily activities. Monitoring signatures, filings, submissions and formalities with the relevant authorities. Updating internal databases and ensuring data accuracy. This role places you at the heart of the firm, working closely with colleagues, support staff and lawyers in a collaborative and international environment. About you You are a dynamic, proactive and motivated professional with: A professional secretarial qualification. Fluency in English and French; proficiency in German and Luxembourgish is considered an advantage. Ideally a previous experience in a law firm. Strong computer skills (Word, Excel, PowerPoint). Excellent organisational skills and a solution‑oriented mindset. Diplomacy, discretion and a high level of professionalism. Flexibility and the ability to thrive in a fast‑paced environment. Please send your CV and cover letter in English with supporting documents, detailing why you are the right candidate for this position @ .