Assistant - Team Coordinator (1-year contract)

Job description

Get to Know the Team You'll join the Office of the Chief of HRO, the team that supports the people leadership of Grab. We work across People Operations, Talent, Rewards, People Experience, and other HR functions. Our job is to make sure the Chief of HRO and the other leaders can focus on the work that matters most. Get to Know the Role As Team Coordinator, you will provide high-quality coordination and administrative support to the Chief of HRO and other leaders. You will help manage calendars, meetings, travel arrangement including visa process if needed, expenses, communications, records, and operational follow-ups. This role is suited to someone who is organised, discreet, resilient, collaborative, and comfortable managing multiple priorities in a fast-paced and evolving environment. This is a 1-year contract position, based in our Singapore office. The Critical Tasks You Will Perform Manage the calendar for the Chief of HRO and the team: schedule meetings, resolve conflicts, and keep upcoming commitments visible. Arrange domestic and international travel, including itineraries, bookings, visas, and related documentation. Coordinate internal and external meetings, including agendas, meeting rooms, virtual links, attendee communications, minutes, and follow-ups. Prepare and submit expense claims, track reimbursable expenses, and follow up on invoice and payment matters. Draft and edit correspondence, reports, presentations, meeting materials, and other documents. Act as the communication link between the Chief of HRO, department members, internal teams, and external stakeholders. Maintain confidential records and support department operations, including onboarding, team events, data collation, venue bookings, and other priority projects. Provide cross-support to the C-Suite as required. What Essential Skills You Will Need At least 5 years of experience as a team coordinator, executive assistant, personal assistant, operations coordinator, or in a similar role. Proven ability to handle last-minute requests and prioritise competing assignments. Strong calendar and travel management skills, with experience handling a high volume of complex travel. Excellent organisational and time-management skills. Strong written and verbal communication skills, with confidence engaging senior stakeholders. Sound judgment and discretion when handling confidential information. Ability to work independently, navigate ambiguity, and follow through with limited supervision. Proficiency in Microsoft Office or Google Workspace, with a collaborative, service-oriented, and resilient approach. Good to have Experience supporting an executive, a leadership team, or a fast-growing technology organisation. Experience coordinating cross-functional projects or department-wide initiatives. Experience preparing presentations, reports, meeting packs, or leadership updates. Familiarity with travel, expense, procurement, or invoice-management processes. Experience working in an engineering, technology, research, or innovation environment. Life at Grab We care about your well-being at Grab, here are some of the global benefits we offer: We have your back with Term Life Insurance and comprehensive Medical Insurance. With GrabFlex, create a benefits package that suits your needs and aspirations. Celebrate moments that matter in life with loved ones through Parental and Birthday leave , and give back to your communities through Love-all-Serve-all (LASA) volunteering leave We have a confidential Grabber Assistance Programme to guide and uplift you and your loved ones through life's challenges. Balancing personal commitments and life's demands are made easier with our FlexWork arrangements such as differentiated hours What We Stand For at Grab We are committed to building an inclusive and equitable workplace that enables diverse Grabbers to grow and perform at their best. As an equal opportunity employer, we consider all candidates fairly and equally regardless of nationality, ethnicity, religion, age, gender identity, sexual orientation, family commitments, physical and mental impairments or disabilities, and other attributes that make them unique. About Grab and Our Workplace Grab is Southeast Asia's leading superapp. From getting your favourite meals delivered to helping you manage your finances and getting around town hassle-free, we've got your back with everything. In Grab, purpose gives us joy and habits build excellence, while harnessing the power of Technology and AI to deliver the mission of driving Southeast Asia forward by economically empowering everyone, with heart, hunger, honour, and humility.