Assistant to General Manager, Regional Headquarters (RHQ)- Saudi

Job description

Job Description THE AGENCY The six-time recipient of the award for “Best in Talent Representation and Management,” presented by the Sports Business Journal , CAA Sports represents more than 3,000 of the world's best athletes in such sports as baseball, football, hockey, basketball, and soccer, in addition to coaches, on-air broadcasters, and sports personalities. Beyond traditional athlete representation, CAA Sports provides unique opportunities for clients off the field, in areas including entertainment, licensing, endorsements, speaking, philanthropy, publishing, and video games. CAA Sports also works in the areas of media rights, property sales and sponsorships, brand consulting, venue development and strategic advisory, and executive search, and received the award for “Best in Corporate Consulting” at the 2018 Sports Business Awards, and “Best in Property Consulting, Sales, and Client Service” in 2014, 2016, 2019, 2022, 2024, and 2025. CAA Sports is a division of leading entertainment and sports agency Creative Artists Agency (CAA). Creative Artists Agency (CAA) is the leading entertainment and sports agency, with global expertise in filmed and live entertainment, digital media, publishing, sponsorship sales and endorsements, media finance, consumer investing, fashion, brand management and consumer product licensing, executive search, and philanthropy. Distinguished by its culture of collaboration and exceptional client service, CAA’s diverse workforce identifies, innovates, and amplifies opportunities for the people and organizations that shape culture and inspire the world. OVERVIEW CAA Sports Saudi is looking for a highly organised and motivated Assistant to support the General Manager, Regional Headquarters (RHQ). The role requires an individual who has strong organisational skills, the ability to multi-task, and is personable by nature. This is a fantastic opportunity to be a part of a leading, fast paced, successful and international sports and entertainment agency. This role will be responsible for administrative support for the Head of RHQ, including diary management and owning their schedule, meeting and conference call bookings, travel arrangements and expenses, as well as other project work to support initiatives within the headquarters. There may also be requirements to provide support to the other members of the RHQ on an ad-hoc basis. The ideal candidate will have an acute eye for detail and be professionally presented. They will possess excellent written and verbal communication skills, be unphased within the VIP, high profile environment and be able to operate discreetly and confidentially. RESPONSIBILITIES Preparing presentations, proposals and adjust pitch decks as directed Take notes at meetings, preparing and distributing the minutes as needed Following up on tasks and manage projects as directed Complex diary management across multiple time zones Proactive planning of an ever-changing schedule which is subject to last minute changes on an ongoing basis Meeting and conference call bookings, inclusive of relevant reminders and preparation Preparation of clear and concise travel options Arrangement of travel and all expenses Liaise with internal and external stakeholders, including CAA employees, business guests, clients and brand executives Occasional support for the department heads in the region, as required QUALIFICATIONS/REQUIREMENTS Strong organisational and time management skills, with excellent attention to detail Professional manner with a positive, solutions orientated attitude Ability to prioritise and multitask with a busy workload Proficient in Microsoft Office, including Microsoft word, PowerPoint and Excel Ability to thrive in a fast-paced environment Ability to work autonomously and within a team Excellent verbal and written communication skills Strong work ethic and experience working with high level of confidentiality Experienced and at ease in the VIP and high-profile environment