Assistant to Managing Director

Job description

“Innovative solutions for sustainable and affordable beverages, food and essentials” – we have a clear vision at Krones. For this purpose, we supply state-of-the-art technology to our customers worldwide. As a regional subsidiary of the Philippines based in Taguig City, it is the commitment of our about 60 employees to optimise our customer reach in this region and to provide them with the best possible service. Furthermore, we are constantly working to provide our customers with optimal results when using our solutions. To this aim, we mainly concentrate on the installation and maintenance fields. In addition to the Philippines, we provide our service to customers throughout the entire Asia-Pacific region. Interested? Then join our team because: we can achieve more together! Let's create impact beyond tomorrow What awaits you To prepare and modify independently documents including correspondence, reports, drafts, emails and memos for the Managing Director To manage the calendar of MD, to make appointments and to prepare independently the relevant documents for the corresponding meetings; To participate in meetings together with the MD in order to take notes , to prepare the minutes of meeting to distribute them To assist with clerical, secretarial, and miscellaneous administrative duties needed, including typing, word processing, data entry, phone answering, copying, collating, mail distribution/pickup, errand filing recording, paperwork processing. To schedule travel arrangement for MD and to be in charge of the travel expenses reimbursements afterwards To take care of internal and external visitors To organize and to order office supplies and other work-related equipment for the MD and for the assigned team To be responsible for the different topics within the assigned area (e.g. projects, independent, execution of a functional area,..) including the necessary communication to internal and external clients, clarification of all concerns of the different involved parties, preparation of documents, presentations, statistics, etc. Your Profile You contribute Bachelor's degree in Business Administration, Management, Human Resources, Finance, or a related field. Minimum of 2 years of experience in executive assistance, office administration, or a similar support role. Strong organizational and time management skills, with the ability to handle multiple priorities and deadlines. Excellent written and verbal communication skills in English. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and other business systems. High level of professionalism, discretion, and ability to maintain confidentiality. Strong interpersonal skills with the ability to work effectively with all levels of management and external stakeholders. Ability to prepare reports, presentations, meeting minutes, and business correspondence. Detail-oriented, proactive, and capable of working independently with minimal supervision. Experience in coordinating travel arrangements, meetings, events, and executive calendars is an advantage. Familiarity with SAP, SuccessFactors, or other ERP/HR systems is a plus. Your application Interested? Apply online now! Have we sparked your interest? Then send us your application! You can expect exciting challenges that provide real impetus, in a team that motivates and supports you at the same time – and framework conditions that are not only attractive but also adapt to your life. To get us talking quickly, simply send us your application via our online form – it takes less than 5 minutes!