Assistant to the Dean - College of Business and Industry

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Closing Date: Type of Position: Professional Staff - Institutional Affairs Workstudy Position: No Job Type: Regular Work Shift: Day Shift (United States of America) Sponsorship Available: No Institution Name: University of Arkansas at Fort Smith University of Arkansas – Fort Smith The University of Arkansas - Fort Smith is a dynamic, mid-sized public university that’s redefining higher education. We’re on a mission to provide transformative, hands-on learning experiences for students of all backgrounds and aspirations. Our multi-faceted approach to education offers a wealth of opportunities, with over 70 academic programs, including certificates, associate, bachelor’s, and master’s degrees. We’re committed to building a diverse community that mirrors Arkansas’s rich tapestry, reflecting our dedication to serving the state’s varied population while enhancing the quality of our institution. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life, and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10 percent of employee salary. Fort Smith, Arkansas Nestled along the Arkansas River, this vibrant city offers a perfect blend of history, culture, and natural beauty. Immerse yourself in the rich heritage of the Old West at the Fort Smith National Historic Site, explore the eclectic local art scene, or take a scenic stroll along the picturesque riverfront trails. With a welcoming community, diverse dining options, and a thriving downtown, Fort Smith is the ideal destination for history enthusiasts and those seeking modern amenities. Thank you for your interest in joining our university. Below you will find details for the position including any supplementary documentation and/or questions you should review before submitting your application. For general application assistance or if you have questions about a job posting, please contact Human Resources at (479) 788-7080. If you have a disability and need assistance with the hiring process please contact Human Resources at 479-788-7080. Applicants are required to submit a request for each position to which they have applied. Department: College of Business and Industry Department's Website: Summary of Job Duties: Provide executive-level administrative support for the Office of the Dean. Will coordinate and screen the dean’s schedule, anticipate and resolve issues, track budgets, help with faculty schedule and workloads, coordinate special events and other metrics to ensure the success of the College of Business & Industry. The position reports to the Dean of the College of Business and Industry. Qualifications: Required Education and/or Work Experience: Associates degree and four years’ experience in an administrative/secretarial position or related field or a bachelor’s degree and two years’ experience in an administrative/secretarial position or related field. Other job-related education and/or experience may be substituted for part of these requirements. Preferred Education and/or Work Experience: Previous experience in an executive assistant role or in an administrative/secretarial position in higher education is preferred. Essential Job Duties and Responsibilities: Oversee daily office activities and provide administrative support for the dean, to include screening and handling telephone communications, greeting and directing visitors, and assisting with administrative problems and inquiries. Serves as a primary point of contact and liaison between the office, various internal stakeholders including the Provost, departmental leadership, faculty, students, as well as external constituencies on a range of day-to-day issues. Schedule and coordinate the dean's appointments and/or travel arrangements. Work collaboratively with department heads and faculty to coordinate purchasing. Organize meetings and special events; schedule and coordinate dates and times, venues, participant attendance, agendas, and facilities; record minutes and follow-up on matters arising from meetings. Compose and prepare written documentation and correspondence for the office; screen and evaluate incoming and outgoing correspondence and prepare responses as appropriate. Provide general oversight of student assistants and work collaboratively with other administrative assistants in the College and across campus. Assist with administrative activities associated with academic affairs, such as contracts, teaching schedules, workload, and promotion. Enhances professional growth and development through participation in educational programs, current literature, college and university meetings, and workshops. Other Job Duties and Responsibilities: Establish and maintain files and retrieve information as needed for reference or reports. Prepare PowerPoint presentations. Perform duplication and copying as needed. Coordinates security and maintenance requests to building. Other duties as assigned. Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and by providing leadership to subordinates. Requires consistent on-time attendance. Knowledge, Skills, and Abilities: To perform the job successfully, the following competencies are required for the essential functions of this position: Knowledge of general office management principles and procedures, including the operation of standard office equipment. Excellent technical skills, including working knowledge of Workday, Microsoft Office Suite, and/or a willingness to learn new programs. Excellent customer service, interpersonal, and communication skills. Ability to coordinate and organize meetings and/or special events. High attention for details. Ability to extract and organize information. Ability to multitask and prioritize. Ability to work collaboratively with others. Additional Information: Working Relationships: Regular contact with Business, Engineering & Industry staff, students, other campus departments, organizations, and the public. List Employees Supervised: Student workers. Special Job Dimensions: Work performed primarily in an office setting. Occasional travel and extended hours required. While performing the duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. Required abilities include walking, standing, and sitting for extended periods. Visual demands include close, relatively detailed vision when focusing on a computer screen. Employee regularly talks and hears. Office hours 8 a.m. until 5 p.m., Monday through Friday. Employee occasionally lifts items up to 10 pounds Background Check Requirements. Criminal Background Check and Motor Vehicle Registry (MVR) Check. This job description is not designed to contain a comprehensive listing of activities, duties, and/or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Salary Information: $36,000 Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume, Unofficial/Official Transcript(s) Optional Documents: Special Instructions to Applicants: Candidates are encouraged to apply by June 24th for full consideration. Recruitment Contact Information: HR 479-788-7080 All application materials must be uploaded to the University of Arkansas System Career Site Please do not send to listed recruitment contact. Pre-employment Screening Requirements: Criminal Background Check, Motor Vehicle Reports Check This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity: N/A Frequent Physical Activity: Manipulate items with fingers, including keyboarding, Sitting Occasional Physical Activity: Talking Benefits Eligible: Yes