Assistant Vice President, Expense Management/Accounts Payable (Malaysia)

Job description

KEY RESPONSIBILITIES 1. Expenditure Payment System: • Ensure all payment requests (invoice and staff claims) are authorized and approved. • Check all approved invoices/ expenses/ claims in the system. • Ensure Profit & Loss (PL)/ Natural Account (NA)/ code and narration are being input correctly. • Ensure sufficient budget available before payment processing. • Check generated expenditure summary certificate for approval. • Check export data entries from system for remittance team for GIRO processing. • Coordinate payment via GIRO/Swift or others payment facilities. 2. Budget monitoring/administration • Review daily budget monitoring and budget/movement transfer as at when available budget reaches threshold amount. • Prepare monthly budget report by first week of the month. 3. Account Payable Function: Monitor payment processing turnover time (within 7 working days) • Make accurate and timely payment to suppliers, landlords, and utilities provider• Timely reimburse for staff claims. • To keep/ update accounting records for all payments transactions. • To act as approver for identified low value transactions. 4. Account Receivable • Check draft invoices/ debit notes for accounts receivable transactions. • Maintain and reconcile. accounts receivable reports by monthly basis. • Report of accounts that are in arrears and analyses of amount outstanding (if any) by monthly basis. • Responsible for customer billing including preparation, delivery and responding to resulting queries. 5. Ensure timely escalation to Supervisor/Management in case of any issues such as unable to complete critical payment or report within turnaround time, etc. 6. Other: • To perform other duties as assigned by the supervisor. • To relief or cover duties of staff members in the department in his/her absence. • Ensure paid invoices, entries posting supporting are filed accordingly to batch number on monthly basis. • To perform/ lead drills exercise & UAT tests. • To perform the processing role based on the operation needs. • Project management. AUTHORITY Nil POSITION SPECIFICATIONS Academic Qualification (Degree / Diploma etc.) / Professional Qualification / Certification 1. Bachelor’s degree or Professional qualifications in Finance, Accounting, Business Administration and/or Banking. Working Experience (Years / Type) • Minimum 5 years of experience in expense management or similar accounts payable function. • Preferably in banking industry or Shared Service Center with good understanding of backend/ front-end ERP accounting system will be added advantage. • Basic knowledge of statutory requirements and/or related rules such as withholding tax treatment. Special Skills Required • Strong analytical skills and ability to handle data with accuracy • Strong teamwork skills with the ability to collaborate and communicate effectively with colleagues. • Ability to effectively prioritize workload to meet tight deadlines and work objectives. • Proficiency with Microsoft applications. • Good communication and interpersonal skills.