Associate, Company Secretary

Job description

Location Singapore - 138 Market Street, CapitaGreen, #32 01 Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses. Job Description About the role The role will be responsible for supporting the Corporate Secretary for all entities in Asia including Singapore, Japan, India, South Korea and Cayman Islands with regards to: providing support to the Corporate Secretary to run the corporate secretariat in an efficient manner ensuring that all documentation in connection with the corporate secretariat are accurately stored, filed and retained prepare and maintain statutory registers, minutes books and corporate records. liaise closely with the Brookfield investment, legal, tax and finance teams. Responsibilities: Ensure day to day smooth operation of the Corporate Secretariat function across Asia. Drafting secretarial resolutions including subscription and allotments, redemption of preference shares, transfer of shares, etc. Record, track and monitor progress on all open items. Ensure efficient coordination of required functional inputs and sign-offs is obtained in a timely manner. Develop good working relationships with team members. Foster a culture of operational excellence Understand the context and think about the issues impacting board packs and board minutes Ensure all documents are retained in a suitable manner Ensure compliance from a corporate secretariat perspective with respective laws, regulations and filing requirements Review and/or update the secretarial document templates to be in line with legislation in force Assist to set up template documents and secretarial process with BCOG Work closely with the service providers for the above-mentioned jurisdictions to ensure timely filings with regulatory authorities Coordinate with Executive Assistants to facilitate board meetings, resolutions, approvals, and statutory filings. About You At least 3-5 years corporate secretarial experience Relevant professional qualification preferred but not essential Prior real estate, infrastructure or general fund administration experience preferred In depth knowledge and experience of Singapore Companies Act ACRA filing requirements including knowledge in IRAS stamping requirements Sound knowledge of legal principles and mechanics of corporate decisions Solid computer skills, particularly with Microsoft Office applications Proficient in entity management system such as Diligent Entities. Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted. Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.