Associate Director, Heartland BioWorks

Job description

Job Title: Associate Director, Heartland BioWorks Location: Indianapolis – Downtown Campus Job Type: Full-time Classification: E-1 Salary Range: $51,500 - $58,500 (based on experience) Reports To: Executive Director of Workforce Training and Employer Engagement Who We Are: We are an open-access college that fuels Indiana’s economy through excellence in teaching and proactive engagement with industry and community partners, embedded in a culture of innovation that empowers all students to learn and succeed. We are “higher education at the speed of life!” Our Values: • Empathy: We stand with our students, partners, and communities. • Integrity: We treat all with dignity and respect. • Accountability: We deliver on our commitments. • Agility: We innovate, iterate, and transform. • Connectivity: We connect with partners to strengthen communities and ensure student success for all. About the Role: The Associate Director, Heartland BioWorks, serves as a strategic execution partner responsible for operationalizing regional biomanufacturing workforce priorities into scalable, outcomes-driven training solutions. This role leverages cross-sector collaboration, program management acumen, and workforce development expertise to ensure training initiatives are industry-aligned, grant-compliant, and performance-focused. The position plays a pivotal role in stewarding grant deliverables, strengthening employer and education partnerships, and building sustainable talent pipelines for entry-level biopharmaceutical manufacturing and laboratory technician roles. ***GRANT FUNDED POSITION*** This position is funded through a grant that has been awarded to Ivy Tech Community College. Employment in this position is contingent upon the availability of that grant funding. While the current grant period is five years, continued funding is not guaranteed. If grant funds are exhausted without confirmation of a forthcoming grant funding extension, this position will be eliminated and employment with the College terminated. - RESUME AND COVERLETTER REQUIRED FOR CONSIDERATION - Required Skills & Competencies: Workforce & Training Program Development Demonstrated ability to design, implement, and scale skills-based training programs aligned with industry-defined competencies. Experience integrating existing curriculum and instructional assets to accelerate program deployment and relevance. Project & Program Management Proven capability to manage complex, multi-stakeholder initiatives, including timelines, deliverables, metrics, and continuous improvement efforts. Strong organizational discipline to manage competing priorities while maintaining compliance and quality standards. Data Analysis & Performance Tracking Ability to track participation, completion, and performance metrics and translate data into actionable insights. Experience preparing programmatic and grant-related reports aligned with federal and partner requirements. Communication & Stakeholder Engagement Strong written and verbal communication skills, with the ability to align employers, educators, and workforce partners around shared objectives. Ability to serve as a connector and trusted partner across institutions and external stakeholders. Financial & Budget Management Working knowledge of budget oversight, expense tracking, projections, and allowable cost management within funded initiatives. Experience preparing billing documentation and maintaining accurate financial records. Operational & Administrative Execution Ability to coordinate schedules, resources, instructors, facilities, and learning management systems to support program delivery. Proficiency with spreadsheet software and administrative systems to support reporting and operational efficiency. Leadership & Professional Judgment Ability to guide trainers and faculty to ensure instructional quality and alignment with learning objectives. Demonstrated sound judgment, discretion, and adherence to FERPA and other regulatory requirements. Preferred Additional Skills: Experience supporting federally funded grants or workforce development initiatives. Familiarity with biomanufacturing, biopharmaceutical, or advanced manufacturing workforce ecosystems. Experience supporting early pipeline programming, including youth, summer, or work-based learning initiatives. Key Responsibilities: The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. Collaborate with subject matter experts to design, develop, and deliver skills-based training aligned to priority biomanufacturing roles. Provide oversight and guidance to instructors to ensure consistency, quality, and alignment with defined learning outcomes. Coordinate outreach, recruitment, and employer engagement strategies to maximize participation and utilization of training programs. Serve as a liaison between employers, education partners, Ivy Tech System Office, and campuses to ensure responsiveness to regional workforce demand. Track and analyze participation, completion, and performance metrics across training programs and summer initiatives. Prepare required reports, documentation, and updates in alignment with Heartland BioWorks and EDA requirements. Manage project schedules, deliverables, budgets, and financial reporting to ensure compliance with grant and contract obligations. Coordinate instructors, training schedules, facilities, materials, and learning management system course builds. Procure materials and supplies, monitor inventory, and prepare instructional resources in advance of training delivery. Communicate progress, risks, and milestones clearly and consistently with internal and external stakeholders Education & Experience: Bachelor’s degree and 3 or more years of related experience, or a master’s degree and 1+ years of related experience. Experience and Other Requirements: Knowledge and experience in both project and program management, including programmatic reporting and budget management. Must be able to process and respond quickly, efficiently, and thoroughly to a large variety of information requests in a positive and personal manner. Must be able to effectively communicate and give directions and operate as a positive team member. Must demonstrate ability to promote an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees and which every individual feels respected and valued. Must possess ability to manage difficult situations, reach positive solutions, and work on own initiative. Demonstrated ability to exercise sound judgment and process confidential information with the utmost discretion and according to current FERPA guidelines. Strong oral and written communication skills and analytical skills required. Excellent project management and organizational skills required. Experience with spreadsheet software required. Experience with federal grants and workforce training desired but not required. Formal education may be beneficial; however, priority will be given to candidates who can demonstrate applied skills and a record of success in program management, workforce training, or related environments. Successful candidates will demonstrate the ability to translate strategy into execution, manage funded initiatives, and deliver measurable outcomes. Why Join Us? Opportunity to lead high-impact workforce initiatives aligned with regional economic growth. Exposure to cross-sector collaboration with industry, education, and workforce partners. Competitive compensation and benefits package. Long-term professional growth through innovative, grant-funded programming. Must demonstrate ability to promote an environment that reflects the broad backgrounds represented by our students and employees and which every individual feels respected and valued. Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.