Associate Director, Proposal Management

Job description

Associate Director, Proposal Management College Board – State and District Partnerships (SDP) Location: This is a fully remote role. Candidates who live near CB offices have the option of being fully remote or hybrid (Tuesday and Wednesday in office). All CB employees are required to occasionally travel to meet in person for business purposes. Type: This is a full-time position About the Team State and District Partnerships (SDP) is laser focused on growing and maintaining College Board’s core businesses as market dynamics change. SDP colleagues serve as the primary liaisons to states and districts who use College Board programs and services. Within SDP, t he Sales Operations team is focused on the development and implementation of efficient overall business processes within the division and with cross-organizational teams to achieve clean delivery of our programs. We use data, observation, experience, and creativity to guide decision making and process development. We serve as a resource for the planning and operations of the division; encompassing the units focused on large, state and district partnerships, International, and Unified State Strategies. Our team works to provide opportunities to students through promoting the use of College Board programs and services including the SAT Suite of Assessments, Advanced Placement, and BigFuture . About the Opportunity The Associate Director, Proposal Management is responsible for leading College Board's responses to district-level and higher education requests for proposals (RFPs) across all programs and services and supporting the Director of Proposal Management on state-level RFPs. This role owns the full proposal development lifecycle — from kickoff through submission — and plays an active role in building the systems, tools, and training infrastructure that strengthen the team's capacity to compete effectively over time. The Associate Director brings strong project management skills, exceptional attention to detail, and a process redesign mindset to a fast-paced, deadline-driven environment. This role works across programs, sales, legal, and finance to develop compelling, compliant proposals — and takes an active role in driving the team’s transition to an AI-embedded workflow environment, moving beyond incremental gains to fundamentally reshape how proposal work gets done. In this role, you will: Design & Implementation (60%) For district-level, higher education, and small state proposals, autonomously manages all facets of the bid development process, including: developing the proposal timeline; identifying and coordinating cross-organizational stakeholders via Slack and other collaboration tools; developing and executing a communication plan; facilitating stakeholder review; and integrating feedback into the final submission. Supports the Director, Proposal Management with these functions for large state-level RFPs. Reviews and uplevels AI-generated or Loopio -sourced initial draft content for all assigned proposals, with manual drafting as needed during the transition to a more fully AI-embedded workflow . Collaborates with key stakeholders to ensure proposals are drafted, finalized , approved, and delivered on time with all required components. Partners with the Director of Contract Management to assemble and submit proposal materials and confirm all bid requirements are met. Identifies and completes required government forms and corporate information within proposals for state, district, and higher education RFPs; completes these manually as need while evaluating opportunities to automate or streamline form completion through AI-assisted tools and workflows. Coordinates with internal staff to ensure timely follow-up on state and district opportunities and maintains an effective escalation process for issues that may arise. Leads process and workflow redesign in collaboration with the Contracts Team, SDP Sales Operations, SDP K-12 sales team, Legal, Finance, and program staff — identifying steps currently handled manually that could be automated or AI-assisted, piloting new tools and approaches, and building team-wide practices that reflect where the technology is headed, not just where it is today. Develops and maintains a training plan and supporting materials for periodic RFP process training across SDP, legal, finance, and program stakeholders, including effective use of Loopio and its native AI tools. Participates in key working groups and division activities and represents SDP as requested. Strategy & Communication (40%) Develops and communicates proposal timelines and milestones across working groups for assigned district and higher education proposals and supports this function for large state-level RFPs. Establishes and manages routine communication channels — including Slack and other collaboration tools — to keep stakeholders aligned throughout the proposal lifecycle. Contributes to assessing, documenting, and improving the proposal development process by tracking success metrics, gathering stakeholder feedback, and translating findings into actionable recommendations. Develops and delivers training that equips relevant staff to identify appropriate funding opportunities and contribute effectively to proposal responses, including use of Loopio and AI-assisted tools. Supports the evaluation and adoption of emerging tools and technologies — including AI-assisted drafting, competitive analysis, and workflow automation — by piloting use cases, documenting outcomes, and sharing recommendations with proposal leadership. Participates in divisional and organizational projects or planning groups as needed. About You To qualify for this role, you must b e: Knowledgeable about public-school procurement processes and familiar with College Board programs and services utilized by states and districts. Skilled project manager with outstanding organizational and prioritization skills and a proven ability to manage multiple complex projects simultaneously across diverse teams to meet immovable deadlines. Proficient writer and editor of technical proposals, policy, or legislative content, with the ability to synthesize information across content domains and multiple contributors into a single, cohesive voice. Effective collaborator with strong facilitation skills and a proven ability to build relationships and influence others to action — both independently and as a member of a team. Adept problem-solver who uses data to inform decisions and drive continuous process improvement. Experienced at leading or contributing to process and workflow redesign initiatives, including evaluating how tools and automation can fundamentally change how work gets done, not just improve it incrementally. Hands-on experience with AI tools for content generation, research, or workflow automation, with a demonstrated ability to evaluate, adopt, and help others adapt to emerging technologies – including embedding AI tools into team workflows, not just using AI as a standalone tool. Minimum of 3-5 years of experience in proposal management or competitive bid development; K-12 education or education policy background preferred. Proficiency in proposal management platforms ( Loopio preferred), Microsoft Office Suite (Word, PowerPoint, Excel, and SharePoint), and Slack. B.A. or B.S. Required . The ability to travel 3-4 times a year to College Board offices or on behalf of College Board business. The ability to periodically lift boxes weighing 5-10 pounds. All roles at College Board require: A passion for expanding educational and career opportunit ies and mission-driven work Authorization to work in the United States for any employer Curiosity and enthusiasm for emerging technologies , with a willingness to experiment with and adopt new AI-driven solutions and a comfort learning and applying new digital tools independently and proactively. Clear and concise communication skills , written and verbal A learner's mindset and a commitment to growth : welcoming diverse perspectives, giving and receiving timely , respectful feedback, and continuously improving through iterative learning and user input. A drive for impact and excellence : solving complex problems, making data-informed decisions, prioritizing what matters most, and continuously improving through learning, user input, and external benchmarking. A collaborative and empathetic approach : working across differences, fostering trust, and contributing to a culture of shared success. About Our Process Application review will begin immediately and will continue until the position is filled . This role is expected to accept applications for a minimum of 5 business days. While the hiring process may vary, it generally includes: resume and application submission, recruiter phone/video screen, hiring manager interview, performance exercise such as live coding, a panel interview, a conversation with leadership and reference checks . What We Offer At College Board, we offer more than just a paycheck : we provide a meaningful career, a supportive team, and a comprehensive package designed to help you thrive. We’re a self-sustaining nonprofit that believes in fair and competitive compensation, grounded in your qualifications, experience, impact, and the market. A Thoughtf ul Approach to Compensation The hiring range for this role is $ 56,000 - $95,000 Your exact salary will depend on your location, experience, and how your background compares to others in similar roles at the College Board. We aim to make our best offer upfront—rooted in fairness , transparency, and market data. We adjust salaries by location to ensure fairness, no matter where you live. You’ll have open, transparent conversations about compensation, benefits, and what it’s like to work at College Board throughout your hiring process. Check out our careers page for more. #LI-REMOTE #LI-ND1