Associate Executive Specialist - Executive Assistant

Job description

About this role: Wells Fargo is seeking an Associate Executive Specialist In this role, you will: Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions Support projects Assist with budget planning and compile statistical data for financial planning Act as information source on group and company policies Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals Interact with external customers Required Qualifications: 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education Desired Qualifications: Bachelor's degree or equivalent work experience. Significant experience supporting senior executives in a corporate environment. Demonstrated experience managing complex calendars and executive communications. Strong organizational, planning, and prioritization skills. Excellent verbal and written communication skills. High level of professionalism, discretion, and confidentiality. Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel. Ability to work independently while managing multiple priorities in a dynamic environment. Experience supporting senior leaders in Wealth & Investment Management, Financial Services, Banking, or Technology organizations. Experience coordinating executive events and leadership meetings. Strong stakeholder management and relationship-building skills. Proven ability to influence outcomes and navigate complex organizational environments. Job Expectations: Email & Communications Management Review, monitor, and prioritize incoming emails and communications on behalf of the executive. Draft, edit, and coordinate responses and executive communications as appropriate. Escalate urgent issues and ensure timely follow-up on critical business matters. Maintain confidentiality and exercise sound judgment when handling sensitive information. Business Operations & Stakeholder Coordination Partner closely with the BSL and CoS, and leadership teams to support business priorities and operational activities. Space & Site Management Coordinate site and workspace management activities, including seating arrangements, workspace planning, and office logistics. Partner with facilities and support teams to address workplace needs and enhance employee experience. Support office moves, team expansions, and workspace optimization initiatives. Events & Leadership Engagement Coordinate leadership meetings, town halls, employee engagement activities, recognition events Manage end-to-end event logistics, including venue coordination, communications, attendee management, and execution. Support leadership visits and executive hosting activities. Broader Executive Team Support Provide administrative support to additional senior leaders as business needs require. Serve as a flexible resource during periods of increased workload, organizational change, or special initiatives. Take ownership of special projects and stretch assignments that support organizational goals. The Executive Administrative Assistant serves as a trusted partner to the Wealth & Investment Management (WIM) India Head, providing high-quality administrative, operational, and organizational support. This role requires exceptional judgment, strong organizational skills, attention to detail, and the ability to manage competing priorities in a fast-paced environment. The successful candidate will act as a key point of coordination between senior leaders, the Chief Operating Officer (COO), Chiefs of Staff (CoS), and other executive stakeholders, ensuring seamless execution of business priorities, communications, events, and day-to-day operations. Email & Communications Management Review, monitor, and prioritize incoming emails and communications on behalf of the executive. Draft, edit, and coordinate responses and executive communications as appropriate. Escalate urgent issues and ensure timely follow-up on critical business matters. Maintain confidentiality and exercise sound judgment when handling sensitive information. Business Operations & Stakeholder Coordination Partner closely with the BSL and CoS, and leadership teams to support business priorities and operational activities. Space & Site Management Coordinate site and workspace management activities, including seating arrangements, workspace planning, and office logistics. Partner with facilities and support teams to address workplace needs and enhance employee experience. Support office moves, team expansions, and workspace optimization initiatives. Events & Leadership Engagement Coordinate leadership meetings, town halls, employee engagement activities, recognition events Manage end-to-end event logistics, including venue coordination, communications, attendee management, and execution. Support leadership visits and executive hosting activities. Broader Executive Team Support Provide administrative support to additional senior leaders as business needs require. Serve as a flexible resource during periods of increased workload, organizational change, or special initiatives. Take ownership of special projects and stretch assignments that support organizational goals. Required Qualifications Bachelor's degree or equivalent work experience. Significant experience supporting senior executives in a corporate environment. Demonstrated experience managing complex calendars and executive communications. Strong organizational, planning, and prioritization skills. Excellent verbal and written communication skills. High level of professionalism, discretion, and confidentiality. Proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel. Ability to work independently while managing multiple priorities in a dynamic environment. Preferred Qualifications Experience supporting senior leaders in Wealth & Investment Management, Financial Services, Banking, or Technology organizations. Experience coordinating executive events and leadership meetings. Strong stakeholder management and relationship-building skills. Proven ability to influence outcomes and navigate complex organizational environments. Posting End Date: 28 Aug 2026 *Job posting may come down early due to volume of applicants. We Value Equal Opportunity Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic. Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements. Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process. Applicants with Disabilities To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo . Drug and Alcohol Policy Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more. Wells Fargo Recruitment and Hiring Requirements: a. Third-Party recordings are prohibited unless authorized by Wells Fargo. b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.