Associate, O&M

Job description

Provide general administrative and clerical support including mailing, scanning, faxing and copying to management; Maintain electronic and hard copy filing system; Open, sort and distribute incoming correspondence; Perform data entry and scan documents and assist in archiving operational reports; Consolidate the support document for O&M monthly report eg. Utility bills, Consumable expenses, Monthly/annual expenses, Performance guarantee, Warranty claims; Assist in resolving any administrative problems; Answer calls from customer and suppliers regarding their inquiries and concerns; Prepare and modify documents including correspondence, reports, draft, memos and emails; Schedule and coordinate meetings, appointments and travel arrangements for the O&M team Maintain office supplies for plant site; Coordinate with O&M contractor with regard to consumables at plant site; Maintain and manage computer network and ensure appropriate back-up and storage of computer files in coordination with IT; Responsible for operations and maintenance of office equipment; arrange for repairs when necessary; recommends new or additional office equipment as appropriate. Source new vendors when necessary; Custodian for library documentation assembly and archiving which include classifying technical articles and submission related to technology development; Maintain Technical standard listing; Track white papers/publications; Maintain internal technology database; Manage the flow of documentation within the organization Maintain confidentiality regarding sensitive documents Upkeep of quality records of recommended supplier, contractor, sub-contractor; Assist in benchmark data collection from EPC/OM, BOQ – material price standard, BOM – Bill of material / site specific; and Perform other tasks as may be assigned Are you ready to engineer a greener future?