Associate Project Manager - Healthcare Advertising

Job description

Accountabilities: Project planning and execution: Partner with Project Managers and Senior Project Managers to support basic project planning, execution, timelines, and deliverables while developing the ability to build actionable project plans. Client and team coordination: Develop an understanding of client expectations and engagement guidelines, helping ensure projects remain aligned with agreed requirements and objectives. Meeting management: Schedule and participate in internal kickoffs, reviews, status meetings, and regroup sessions; capture meeting notes, decisions, action items, and next steps. Workflow management: Understand agency workflows and the responsibilities of different team members, review action orders for clarity, and help ensure projects move efficiently through each stage. Quality assurance: Lead online project routing and monitor deliverables at each stage to help maintain quality, accuracy, and adherence to established processes. Project tracking: Maintain daily project status information, monitor delivery dates, identify potential issues, and proactively communicate changes or risks. Cross-functional communication: Maintain clear, timely, and positive communication across multiple departments through email, messaging, phone, and meetings. Problem solving: Advocate for project teams while identifying alternative solutions and taking proactive steps to keep work on track. Professional development: Build toward independently leading a set of accounts, contribute to Statement of Work reviews, research industry and operational practices, and identify and share opportunities for process improvement. Collaboration: Support a team-oriented environment by building strong working relationships across functions and contributing to successful client outcomes. Requirements: Education: Bachelor's degree required. Experience: 0–2 years of experience in project management, project coordination, or a related coordinator role is preferred. Healthcare and agency interest: Interest in learning project management within a healthcare advertising or agency environment; exposure to healthcare, pharmaceutical, life sciences, advertising, or marketing is beneficial. Technical skills: Proficiency with Microsoft Office and the ability to learn project management and workflow tools quickly. Organization: Strong time-management skills, attention to detail, and the ability to manage multiple priorities and deadlines simultaneously. Communication: Proactive, positive, and professional communication skills, with the ability to collaborate effectively with colleagues across different departments. Learning mindset: Eagerness to learn agency project management processes, client expectations, industry practices, and new operational approaches. Problem solving: Ability to identify potential issues, propose practical alternatives, and help keep projects moving forward. Teamwork: Comfortable working collaboratively in a fast-paced, multi-disciplinary environment. Flexibility: Willingness to travel domestically and/or internationally, including occasional overnight stays, when required. Benefits: Base salary: $53,500–$66,900 USD, with compensation determined by factors such as skills, experience, training, certifications, and business needs. Annual bonus: Eligibility for a discretionary annual bonus. Healthcare: Health insurance coverage. Retirement: Retirement savings benefits. Insurance: Life insurance and disability benefits. Paid time off: Paid sick leave and vacation. Parental support: Paid parental leave. Career development: Opportunities to grow into project leadership responsibilities and expand expertise in healthcare advertising and agency operations. Collaborative environment: Work alongside multidisciplinary teams on healthcare communications and advertising projects with meaningful client impact. Remote work: Remote position based in the United States. Growth opportunities: Exposure to project planning, client communication, workflow management, SOW development, and industry best practices. How Jobgether works: We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team. We appreciate your interest and wish you the best! Why Apply Through Jobgether? Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time. #LI-CL1 This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for an Associate Project Manager - Healthcare Advertising based in United States. This is an entry-level project management opportunity supporting healthcare advertising and communications initiatives in a collaborative agency environment.You will work alongside experienced Project Managers and cross-functional teams to keep projects organized, on schedule, and aligned with client expectations.The role offers hands-on exposure to project planning, workflow coordination, meeting management, quality assurance, and client communication.You will help connect teams, processes, and priorities while developing a strong understanding of agency operations and healthcare-focused client work.Success in this position requires organization, attention to detail, proactive communication, and the ability to manage multiple priorities.As you develop, you will have opportunities to take greater ownership of accounts, contribute to Statements of Work, and identify process improvements and best practices.This is a strong opportunity for an early-career professional seeking to build a long-term career in project management within healthcare advertising.