Associate, Sport Schedules & Services

Position Summary

The Associate, Sport Schedules & Services will play a fundamental role in the detailed planning of the Games. This role will work within the broader Sport team in close collaboration with the individual Sport Managers to progress planning deliverables, including but not limited to detailed competition and training schedules and related contingency plans, sport entries, and weather services. They will also be expected to support centralized business administration functions for the Sport team, like the contracting process with external entities. They will report to the Senior Manager, Sport Schedules & Services.

The role will be expected to collaborate within the Sport department as well as with other LA28 Sport and Games Delivery and Games Services functional areas. As well, the Associate may coordinate with external partners such as the International Federations, Olympic Broadcasting Services (OBS), Omega, International Olympic Committee (IOC), International Paralympic Committee (IPC), and weather services partner.

Key Responsibilities

Sport Services & Partner Integration 

• Support the development and validation of all Sport schedules, including Training and Detailed Competition Activities Schedule (DCAS) across all Olympic and Paralympic sports, including management of the central Schedule Management Application

• Partner with the Sport Presentation and Victory Ceremonies teams on the implementation and timing of sport-specific activities into the DCAS 

• Ensure the competition and training schedules project and outputs have visibility both within the organization for coordinated and accurate planning by all Functions and with key Delivery Partners (e.g., Omega, OBS, Public Transit partners) 

• Support the development of Sport policies, procedures and contingency plans for Games-time that are impacted and/or influenced by Sport schedules and weather services, including the joint IOC/IPC Delay, Postponement, Advancement and Cancellation policy (DIPAC)

• Produce necessary planning documentation (e.g., competition schedules) and communications for weather services provider to advance detailed planning assumptions and coordinate delivery efforts

• Support the sport entries project, supporting cross-functional integration, operating plans, and project management of key deliverables in lockstep with the IOC 

Sport Planning, Program Management & Function Reporting 

• Point of entry in Sport for other LA28 Functions to request sport function information within scope for planning purposes 

• As required, represent Sport in cross-functional planning forums, ensuring there is a clear understanding of deliverables and addressing the unique requirements within the diverse range of Olympic and Paralympic sports in the program 

• Support the development of Sport presentations and reports to be used internally and externally to communicate progress and issues within the Sport department and to Sport Stakeholders 

• Validate and update key sport information within the LA28 Games Demand Model and other source of truth documents 

Background and Requirements

• 2-3 years’ experience in stakeholder and project management, ideally in the sports industry 

• Bachelor’s degree required 

• Extremely detail-oriented with excellent organizational skills

• Experience working across multiple workstreams and project deliverables at one time

• Comfortability and experience managing and dealing with rapid change

• Well-developed problem-solving skills and ability to work both independently and across teams to resolve issues and produce deliverables

• Self-starter with experience in defining tasks, seeking feedback and evolving work  

• Required proven ability of building good interpersonal relationships with people across the organization

• Fluent working with Office suite products including Microsoft Excel and PowerPoint  

Physical Requirements and Working Conditions

• The position is in Los Angeles with in-person attendance required 

• The majority of work may be conducted in an office setting, requiring extended periods of time using computers, phones, and other office equipment   

• The LA28 office is an open floorplan working environment; employees must be able to work efficiently in an open cubicle environment

Expectations

• Ideal candidate will have knowledge of the Olympic and Paralympic Games, the Movements, as well as a background in sport and/or event management 

• Exceptional communication, team building and interpersonal skills  

• A collaborative and team mindset; someone who prioritizes the team and fosters a culture of high performance without ego  

• Ability to work in a fast-paced environment

• Ability to work effectively in a close team environment
  

The annual base salary range for this position is $70,500.00 - $82,000.00. The pay scale provided is the range that LA28 reasonably expects to pay as starting base compensation for this role. All LA28 compensation remains subject to final determination based on individual candidate qualifications, experience, or other reasonable criteria consistent with LA28’s operational business needs and applicable law.