Associate Vice President, legal (FLOW, LP Transfers)

Job description

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry. Job Description PRIMARY FUNCTIONS AND ESSENTIAL RESPONSIBILITIES LP Transfer Administration Serve as the primary coordinator for LP transfer requests across Ares-managed funds. Act as the central point of contact for transferring investors, transferees, fund administrators, legal counsel, tax, fund accounting, and internal stakeholders. Receive, review, and log incoming transfer requests. Maintain transfer request trackers and workflow dashboards, ensuring accurate status reporting and timely follow-up. Coordinate the collection and review of required transfer documentation and supporting materials. Source, prepare, and distribute standard transfer documentation and ancillary forms. Monitor transaction progress and proactively manage outstanding action items to facilitate timely completion. Transaction Coordination Coordinate the end-to-end transfer process from initiation through execution and recording. Liaise with internal and external legal counsel regarding transfer documentation, comments, and negotiated changes. Coordinate AML/KYC onboarding requirements with Compliance and third-party service providers. Facilitate delivery of completed transfer documentation to fund administrators and other stakeholders for processing and record updates. Escalate complex or non-standard transfer requests to appropriate stakeholders for review and approval. Process Management & Reporting Develop, maintain, and enhance policies, procedures, workflows, and operating manuals relating to LP transfer activity. Identify opportunities to streamline transfer processes and improve operational efficiency. Maintain detailed records and audit trails supporting transfer activity. Produce regular management reporting on transfer activity, including active, completed, pending, and cancelled transfers. Monitor key performance indicators and service levels for transfer processing. Support implementation of workflow tools, automation initiatives, and reporting solutions. Stakeholder Management Build effective working relationships with Investor Relations, Legal, Compliance, Finance, Fund Administration, and external service providers. Provide timely and professional communication to investors and counterparties throughout the transfer process. Support internal stakeholders with information requests and status updates. Assist with special projects and process improvement initiatives relating to fund operations. Qualifications Education: Bachelor’s degree in Finance, Accounting, Business Administration, Economics, Law, or a related discipline. Experience Required 3–7 years of relevant experience within private equity, private credit, fund administration, investor services, transfer agency, fund operations, legal operations, or financial services. Experience supporting investor onboarding, subscription processing, LP transfers, fund administration, or related operational activities. Understanding of private fund structures, partnership agreements, and investor lifecycle events. Experience coordinating activities across multiple internal and external stakeholders. Experience maintaining operational trackers, workflow management tools, and management reporting. Strong proficiency in Microsoft Excel, Word, PowerPoint, and Outlook. Experience with CRM, investor servicing, fund administration, or workflow management platforms preferred. Prior experience within alternative asset management, private markets, or fund administration strongly preferred. General Requirements Excellent written and verbal communication skills. Strong organizational and project management capabilities. Exceptional attention to detail and commitment to accuracy. Ability to manage multiple concurrent transactions and competing priorities. Strong analytical and problem-solving skills. Ability to work independently while maintaining strong collaboration with global teams. Professional and client-service-oriented approach to stakeholder interactions. Sound judgment and ability to appropriately escalate issues. Process-oriented mindset with a focus on continuous improvement and operational excellence. Comfortable working across multiple jurisdictions and time zones. Ability to handle confidential and sensitive information with discretion. Reporting Relationships Principal, Fund Launch, Onboarding and Wind Down There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.