Athletics - Assistant or Associate Athletic Director, Business Operations & SWA

Job description

About Sacred Heart University As one of the nation’s largest Catholic universities and among the fastest-growing private doctoral institutions in the U.S., Sacred Heart University is a national leader in shaping higher education for the 21st century. SHU offers more than 100 undergraduate, graduate and doctoral programs on its Fairfield, Conn., campus. Sacred Heart also has a campus in Dingle, Ireland, and offers online programs. Nearly 10,000 students attend the University’s nine colleges and schools: College of Arts & Sciences; School of Communication, Media & the Arts; School of Social Work; School of Performing Arts; College of Health Professions; the Isabelle Farrington College of Education & Human Development; the Jack Welch College of Business & Technology; School of Computer Science & Engineering and the Dr. Susan L. Davis, R.N., & Richard J. Henley College of Nursing. Sacred Heart, a Laudato Si’ campus, stands out from other Catholic universities as it was established to be led by the laity. This contemporary Catholic university is rooted in the rich Catholic intellectual tradition and the liberal arts and, at the same time, cultivates students to be forward thinkers who enact change—in their own lives, professions and in their communities. The Princeton Review includes SHU in its Best 391 Colleges: 2026 Edition and Best Business Schools: 2025 Edition. Sacred Heart is home to the award-winning, NPR-affiliate station, WSHU Public Radio; a Division I athletics program and an impressive performing arts program that includes choir, band, dance and theatre. View SHU’s Faculty Experts Here To apply Qualified candidates are invited to submit a completed application and résumé through the University's online application system. Applications submitted outside of the official Careers at SHU website will not be considered. Applicants should not apply through third-party or external job sites, as such postings may be fraudulent or may misrepresent opportunities that are no longer available at the University. A cover letter or statement of interest is preferred for all staff positions. Sacred Heart University complies with all federal and state employment laws and regulations. Applicants must be lawfully authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment Visa for this position. This position will be filled at either the Assistant or Associate level, based on the successful candidate's qualifications and experience. Position Summary The Assistant or Associate Athletic Director, Business Operations provides strategic and operational leadership for the business functions of the Department of Athletics. The position oversees financial management, budgeting, purchasing, contracts, revenue and expense tracking, and business processes to ensure fiscal responsibility, compliance, and efficient departmental operations. Primary Responsibilities & Duties • Manage all day to day business paperwork including, but not limited to, expense vouchers, Concur reports, purchase orders, journal entries, and budget transfers for Athletics • Interface with accounts payable, purchasing, and payroll departments to facilitate processing, including budget inquiry research as necessary • Meet with coaches to review budget reports and prepare forecasts • Plan, prepare, and reconcile all cash advances for meals, recruiting, and travel • Audit Concur reports for accuracy and completeness, performing reclasses as needed • Provide monthly Concur report updates to full department • Complete the Metro Survey, AHA survey, CAA survey, and assist with the Equity in Athletics Disclosure Act and NCAA audit • Prepare monthly team, administrative and fundraising reports for athletics • Set up all new vendors on Unimarket • Sign off on transactions in Unimarket at level zero, checking for proper accounting and workflow • Assist Senior Associate Athletics Director and Executive Director of Athletics with zero-based budgeting annually • Responsible for deposit processing • Prepare ad hoc financial reports and analysis on request • Become a resource for coaching and administrative staff on business functions, policies and procedures • Serve as sport administrator for several assigned sports • Serve as Senior Woman Administrator, attending league meetings as required • Stay up to date on the college athletics landscape to be able to contribute to strategic discussions at conference level • Other duties as assigned Knowledge, Skills, Abilities, & Other Attributes • Bachelor’s degree required; a degree in Accounting, Finance or Sport Management is preferred • Experience with budgeting for Division I Intercollegiate Athletics preferred or experience in a University business office • Ability to work independently and as part of a team • Effective organizational and time management skills • Detail oriented and able to maintain confidentiality Unusual Working Conditions The employee is required to work evenings and weekends, as needed. This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied. Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.