Audit Center Program Coordinator

Job description

POSITION OVERVIEW · The Audit Center Program Coordinator plays a key role in maintaining daily operations of the Contamination Audit Center (CAC), the first statewide recycling auditing program in the US. The CAC functions in partnership with the Circular Action Alliance (CAA), the Producer Responsibility Organization (PRO) administering Oregon's Extended Producer Responsibility (EPR) program. COR administers the program and works in conjunction with CAA to develop, operate, and grow the CAC's capacity as a material characterization center. · This is an entry-level administrative position with clear potential for growth into a Supervisory role. The Program Coordinator will ensure that daily audit operations run successfully and oversee data management from the audit to the client. This role is a strong fit for candidates who thrive on precision, cyclical detail work, and operational ownership. KEY RESPONSIBILITIES 1. Operational Management: o Oversee daily activities of the waste audit team, ensuring workflow efficiency, productivity, and safety compliance. o Ensure proper handling, sorting, and recording of recycling samples in accordance with established SOPs. Identify process and SOP gaps as the audit team scales and develop protocols to maintain smooth and efficient workflow. o Maintain an organized, safe, and fully operational warehouse/audit center, including daily equipment inspections and coordination with the Audit Line Lead. o Train facilities not yet participating in the program and update curriculum as needed. 2. Administrative & Data Management: o Build and maintain the monthly collection and audit calendar; own PSS sampling logic including stratification, facility rotation, and monthly sample counts. o Maintain stakeholder and community relationships, including scheduling and responding to audit-specific questions from participating facilities. o Own KPI tracking sheets in program databases, perform daily data uploads, and upload final data to the CAA SharePoint. o Work in partnership with the audit team, operator team, and audit Dispatch to ensure sample collection, transportation, delivery, auditing, and material disposal are completed per program protocol and goals. o Create weekly reports for COR management and CAA clientele outlining total audits completed, agenda items, successes, and challenges. o Complete quarterly internal data reports analyzing comparative audit results to ensure audit team best practices. o Build and maintain a project schedule to support the Supervisor of Post-Collections with program development. 3. Program Development & Growth: o Meet regularly with the Supervisor of Post-Collections to understand program operations and expansion priorities, bridging program planning to execution. o Build capacity for assuming increased program management responsibilities over time. o Train auditors, operators, and administrative roles, including developing training protocols as new roles emerge. o Develop a deep knowledge base of material characterization and data management best practices. o Foster a positive, respectful, and safety-driven workplace culture. o Assist in leading staff meetings, gather audit team feedback, develop material characterization curriculum, and administer surveys to identify and close team knowledge gaps. o Other duties as assigned. KEY COMPETENCIES o Operational Discipline: Demonstrates strong ownership of recurring deadlines, rotating schedules, and workflow accountability in a fast-moving environment. o Data Integrity & Analytical Thinking: Proficient in structured data entry; catches errors before they propagate downstream; comfortable with KPIs and reporting. o Stakeholder Communication: Communicates clearly and professionally with internal teams, partner organizations, and participating facilities. o Adaptability & Program Thinking: Comfortable operating in a maturing program environment; contributes to process improvement rather than waiting for it. o Detail Orientation Under Repetition: Finds satisfaction in cyclical, precise work and performs consistently across repeated tasks. o Able to support a culture of safety and accountability. REQUIRED & DESIRED EXPERIENCE Education & Experience o High school diploma or equivalent required; associate's or bachelor's degree in environmental studies, business administration, or a related field preferred. o Demonstrated track record in a role with recurring deadlines and rotating schedules — such as dispatch, logistics coordination, scheduling, or operational administration in any industry. o Proficient in Excel and data management; understands structured data entry well enough to catch and correct errors. o Bilingual (English/Spanish) is a strong plus, though not a requirement. English fluency is required. o Must possess a valid driver's license and be able to pass a motor vehicle record background check, as driving is an essential function of this position. Nice to Have o Waste or recycling industry background. o Familiarity with sampling methodology, QA/QC, or statistics-adjacent work. o Experience in a role that scaled — operational experience in a growing or maturing program is highly valued. PHYSICAL, ENVIRONMENT & SCHEDULE REQUIREMENTS o Physical: Ability to work in a warehouse/audit center environment; comfortable standing for extended periods and handling recycling samples. Light lifting required. o Environment: Comfortable working in a facility setting with exposure to recycling materials, including odors and varied waste streams. o Schedule: Must be able to work a consistent schedule aligned with audit operations; some flexibility may be required during peak audit periods. o Travel: Occasional travel to participating facilities or partner sites within the Oregon metro area. ABOUT COR Founded in 1996, COR is Portland’s largest and most innovative waste and recycling company, recognized for its sustainability efforts and commitment to the local community. Our impact continues to grow as we serve more clients, engage with neighbors, and expand our diverse workforce. Recently, we’ve been in the spotlight for securing new funding, adopting cutting-edge technology, and forming exciting partnerships to divert more waste from landfills and help local businesses and governments reduce their carbon footprints. In 2023, we led the way by transitioning our fleet to R99 renewable diesel—the cleanest option available—and proudly introduced Oregon’s first fully electric garbage truck. OUR VISION While we’ve seen incredible growth, we always prioritize people and planet over profits. COR is committed to making our world and our community a better place for all people, and for future generations. We invest in diversity, workforce development, and forward-thinking concepts like the COR Campus innovation hub that’s creating the future of ClimateTech and Oregon’s circular economy. OUR VALUES Our COR Values guide us every day in the way we work and interact with each other: Committed: we are committed to excellence, we possess strong work ethic and we always do the right thing. Team Player: we show respect and openness to collaborate with others; we are always willing to lend a helping hand. Problem Solver: we think critically to identify and solve problems; we propose and implement thoughtful solutions. Get It Done: we focus on completing our work efficiently and on time, overcoming obstacles along the way. BENEFITS Dental insurance Health insurance Life insurance Paid time off Retirement plan Safety equipment provided Vision insurance COR is an equal opportunity employer. We strongly encourage applications from people of color, women, LGBTQ+ individuals, and others who bring diverse perspectives to our team.