B-CPT-11561 Bilingual Real Estate Administrative & Transaction Coordination Virtual Assistant

Job description

APPLICATION INSTRUCTIONS: If you’ve already completed the 20four7VA Recruiting Process—including the Final Interview—or have previously been contracted by a 20four7VA Client, please make sure to apply via the 20four7VA Team Portal for faster processing. Log in using your 20four7VA-issued email address to access the portal. If you’ve just logged in to the Team Portal, please proceed to review the Independent Contractor Opportunity outlined below. 💡 Quick Tip: Upload your resume first—this will automatically populate most of the fields in the application form. Let the magic happen! If you're interested in this opportunity, click APPLY TO POSITION to proceed. ******************************************************************** Title: B-CPT-11561 Bilingual Real Estate Administrative & Transaction Coordination Virtual Assistant Independent Contractor – B-CPT-11561 Bilingual Real Estate Administrative & Transaction Coordination Virtual Assistant/Real Estate VA/Junior-Advanced Level (Remote). Overview 20four7VA is seeking offshore independent contractors to deliver remote services to clients worldwide, with a primary focus on developed markets such as the United States, the United Kingdom, Canada, and Australia. An established North Carolina real estate brokerage supporting both residential and commercial transactions is seeking an experienced Real Estate VA to handle transaction coordination, listing support, administrative work, and day-to-day back-office operations. The client has established processes in place and wants someone who can learn their systems quickly, follow procedures consistently, remain highly reliable, and eventually grow into a larger operational role within the team. The objective of each engagement is to assist the client in improving business efficiency, enhancing service delivery, or supporting operational functions through high-quality, task-specific services rendered by a qualified contractor. Scope of Services Contractors will be required to provide services that align with the following client tasks: Transaction & Listing Coordination Support residential and commercial transactions from contract through closing Maintain transaction timelines, documents, deadlines, and follow-ups Coordinate routine communication with agents, clients, vendors, and transaction parties Assist with listing intake and listing-related administration Maintain accurate transaction and property records Follow the brokerage's established transaction-coordination processes Administrative & Operations Support Manage recurring real estate administrative tasks Maintain tasks and workflows within ClickUp Assist with MLS-related data entry and listing updates Help manage email, documents, scheduling, and routine follow-up Provide consistent end-of-day updates and reports Follow established SOPs and communicate promptly when an issue arises Assist with Quo phone-system communication as needed Each engagement is based on a defined scope of work and is governed by an independent contractor agreement. Services must be performed professionally, with adherence to any timelines, guidelines, and deliverables agreed upon in writing. Skills The Contractor must demonstrate proficiency in the following, depending on the Client’s requirements: U.S. real estate experience strongly preferred Transaction-coordination experience strongly preferred North Carolina real estate experience is a plus, not required ClickUp experience preferred Residential real estate experience strongly preferred Commercial real estate exposure is a plus Spanish-English bilingual ability preferred Strong written and spoken English required Previous MLS experience strongly preferred APPLICATION SOFTWARE KNOWLEDGEABLE / REQUIRED ClickUp – Preferred MLS Platforms / Duraphi Quo Phone System Google Workspace / Microsoft Office Real Estate Transaction Management Tools Work Schedule Contracted Hours per Week: 20–30 hours/week (Full-Time Availability Required for Growth) Scheduled Working Days: Monday through Friday (unless otherwise mutually agreed in writing) Daily Working Time: U.S. Business Hours – TBD EST Note: The Company will make reasonable efforts to align the Assigned VA’s schedule with the Client’s preferred hours as set forth above. However, availability may vary based on time zones, capacity, and the contracted hours set in this SOW. Any changes must be mutually agreed to in writing through a revised SOW. Terms of Engagement Contractors will operate under a Master Services Agreement and a Statement of Work This is not an offer of employment; contractors are not employees of 20four7VA or any client All compensation is processed through 20four7VA according to the terms of the engagement Role Summary & Requirements REQUIRED SERVICE: Real Estate VA REQUESTED EXPERIENCE TIER LEVEL: Junior, Senior, and Advanced Level Contracted Hours per Week: 20–30 hours/week (Full-Time Availability Required for Growth) Daily Working Time: U.S. Business Hours – TBD EST Scheduled Working Days: Monday-Friday REPORTING TO/POC: To Be Determined Number of VAs: 1 GENDER PREFERENCE: None LANGUAGES SPOKEN/PREFERENCE: English/Spanish ACCENT PREFERENCE: Level A–B (native or near-native English accent; Spanish proficiency required). REGION PREFERENCES: Latin America What we offer Competitive rates Weekly payments Various open roles are available Free training and upskilling Constant support and guidance A vibrant community always ready to support you And more!