Back Office Executive/Support Specialist (m/f)

Job description

Job Description Are You Ready to Make It Happen at Mondelēz International? Join our Mission to Lead the Future of Snacking. Make It Possible. You will help manage and maintain the facilities of a site/office (excluding manufacturing and IT-related areas) to ensure a conducive and comfortable work environment in accordance to health, safety, environment and security policy, guidelines and requirements. This is a maternity leave cover. How you will contribute You will: Office management – ensuring smooth office operations (supplies, equipment, coordination with technical support) Coordinate and monitor the daily facility routines, (cleaning, common areas, small kitchens, ...) ensuring all vendor service levels are met and escalating and following up on any unresolved issues Support the facilities requirements of all factory/office-related projects and investments related to the property and to some extent production Adhere to the budget and annual plan for the maintenance of the site/office and ensure timely vendor payments Creation and management of purchase orders and receipts in the Coupa system for various suppliers – procurement of goods and services, overseeing ordering process from start till the end (delivery/service dockets + invoice uploading) Responsibility for supplying the warehouse with PPE, production tools, hygiene and cleaning materials (stock management) Communication with suppliers regarding quotations, orders, invoicing and reminders Administrative and organizational support for management team members Processing and reconciliation of business travel expenses for the director Support in organizing visits, audits, excursions and workshops, including:Catering, PPE, gift bags, technical equipment Assistance with logistics organization – transfers, taxis, hotels Handling and dispatch of company mail - both physical and electronic (record keeping and archiving of incoming/outgoing correspondence) Managing the company’s electronic mailbox and distributing documents Archive management as per the Mondelez regulation Close Cooperation and direct reporting to General Service Coordinator What you will bring A desire to drive your future and accelerate your career and the following experience and knowledge: Previous experience in similar role MS Office proficiency Responsiveness, anticipating issues ahead, proactive with willingness to learn highly organized personality, compliance with deadlines and costs Budgeting and budget monitoring Archive keeping experience will be beneficial “Can-do“ attitude and positive mindset Fluent english We pride ourselves on having a high performing and collaborative culture where we support your career and development. In return for your commitment, drive and enthusiasm, we offer salary starting from 1.720€ plus annual bonus payment based on your performance . The final offer will depend on the skills and previous experience of the candidate. We also offer top attractive benefits. Relocation Support Available? No Relocation support available Business Unit Summary We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply! Our people make all the difference in our succes Mondelēz International is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation or preference, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. Excited to grow your career? We value our talented employees, and whenever possible strive to help one of our associates grow professionally before recruiting new talent to our open positions. If you think the open position you see is right for you, we encourage you to apply! IF YOU REQUIRE SUPPORT TO COMPLETE YOUR APPLICATION OR DURING THE INTERVIEW PROCESS, PLEASE CONTACT THE RECRUITER Job Type Temporary (Fixed Term) Administration Support Administration Services