Background Check Specialist

Job description

VisionQuest is seeking an Employment Screening Coordinator , also known as a Background Check Specialist , to support pre-employment and ongoing staff clearance requirements for programs serving Unaccompanied Children. This is a process-driven, administrative role focused on tracking, documentation, and coordination — not high-level HR or compliance strategy. Training is provided. This position is ideal for someone with administrative, HR support, recruiting, or onboarding experience who enjoys structured, detail-oriented work. Key Responsibilities: Coordinate background checks and clearances for new hires and current employees Track and maintain documentation including fingerprints, TB tests, drug screens, registry checks, and affidavits Ensure all pre-employment and annual screening requirements are completed on time Maintain accurate, audit-ready electronic personnel files Monitor expiration dates and follow up on missing or expiring documentation Communicate requirements and timelines clearly to staff and supervisors Support internal audits and compliance reviews Work closely with HR, Compliance, and Program leadership Who This Role Is Ideal For: An administrative assistant or coordinator Someone with HR, recruiting, or onboarding support experience A detail-oriented professional who enjoys checklists and timelines Someone looking for a stable role with clear expectations Qualifications: High school diploma or GED required; associate’s or bachelor’s degree preferred 1–3 years of administrative, HR support, recruiting, or compliance-related experience highly preferred Strong attention to detail and organization Comfortable working with documentation and deadlines Proficient with Google Workspace or similar systems Ability to handle sensitive information with discretion Additional Requirements: Ability to pass background checks and drug screening TB test clearance and required vaccinations CPR/First Aid and CPI certification (or ability to obtain) Valid driver’s license Bilingual English/Spanish preferred Working/Physical Requirements: May lift and carry up to 10 pounds frequently, up to 20 pounds occasionally, up to 50 pounds infrequently. Performs tasks that may involve standing or walking 50% of the day; sitting 50%of the day. May bend, stoop, reach and grasp as necessary. Must be able to provide First Aid and CPR. Must be able to perform physical holds as instructed in Crisis Prevention Intervention training (CPI). Work That Matters. Support That Lasts. At VisionQuest (VQ) , we serve children, youth, and families during some of the most critical moments of their lives. Our teams help young people overcome challenges, build resilience, and move toward brighter futures. VQ is a national child, youth, and family services organization providing residential programming, community-based services, and in-home support across the United States. We partner with state and federal agencies to deliver services where the need is greatest and to strengthen the communities we serve. Every role at VQ contributes to meaningful impact. Whether working directly with youth or supporting the professionals who serve them, your work helps create opportunity and stability for the next generation. Why build your career at VQ? -Purpose-driven work Every role contributes to helping children and families succeed. -Fair and responsible compensation We are committed to transparent and equitable pay practices. -Career growth opportunities Internal promotions and leadership development pathways. -Professional leadership culture Accountable, supportive leadership focused on long-term success. -Comprehensive Benefits • Medical, Dental, and Vision coverage • Flexible Spending Accounts • Employee Assistance Program • Company-paid Life and Short-Term Disability • 401(k) with employer match At VQ, we are building more than programs. We are building careers that make a difference.