Base Administrator

Job description

We are seeking a highly organized and detail-oriented **Base Administrator** to support the efficient day-to-day operation of our Minot, ND location. The successful candidate will serve as a key point of contact for employees, assist with administrative and HR-related functions, coordinate travel and training requirements, and ensure office processes run smoothly. This role is ideal for an individual who thrives in a fast-paced environment, enjoys helping people, and can effectively manage multiple priorities while maintaining a high level of accuracy and professionalism. ### Key Responsibilities - Answer incoming phone calls and manage mail distribution for the assigned location. - Serve as the primary point of contact for employees with general administrative and non-field-related inquiries. - Complete and assist with daily, weekly, and monthly administrative reports and documentation. - Order, distribute, and maintain inventory of Personal Protective Equipment (PPE). - Create, enter, track, and receive purchase orders within the PO system. - Partner with Human Resources to ensure all pre-employment requirements are completed for new hires. - Assist with onboarding activities, including verifying new hire documentation and supporting orientation sessions. - Coordinate and schedule employee training courses as required. - Maintain and update employee records, including certifications, registrations, insurance information, and training records. - Arrange and track accommodations, including hotels, flights, and workforce lodging/man camps. - Administer and coordinate quarterly random drug and alcohol testing programs. - Liaise with the IT department regarding office equipment, system access, and technical issues. - Provide administrative support to management and perform other duties as assigned. ### Required Skills & Experience - Strong verbal and written communication skills. - Excellent interpersonal and customer service abilities. - Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and Teams). - Exceptional organizational skills with strong attention to detail. - Ability to manage multiple priorities and meet deadlines in a dynamic environment. - Ability to work independently while also contributing effectively as part of a team. - High level of professionalism, discretion, and confidentiality.