Bid Coordinator - EU Institutions

Job description

EY has a centralised unit in Brussels, acting as an interface of the EY international network with the European Union. This multi-disciplinary and multilingual team leads and coordinates the efforts of EY worldwide on EU tender opportunities and identifies best practices, know-how and expertise to suit the needs of our global clients. We are looking for someone to join the EU dedicated team as Bid Coordinator for EU Institutions tenders. The position is a full-time employment and interacts with the network of colleagues across EY offices worldwide who cooperate closely with the team. Shape the future with confidence. The Opportunity: Your Next Adventure Awaits? The role focuses on coordinating the proposal process, ensuring compliance with tender requirements, managing administrative and selection documentation, and supporting the timely submission of high-quality proposals. It does not involve leading the drafting of technical methodologies or commercial offers but requires close collaboration with proposal teams, subject matter experts, consortium partners, and internal stakeholders. Your Key Responsibilities Coordinate assigned tenders from qualification through submission on EU tendering portal, ensuring timely delivery and compliance with client requirements. Manage bid timelines, track progress, and proactively follow up with contributors on key actions and deadlines. Support the mobilisation and coordination of EY experts and external consortium partners involved in proposals. Liaise, where required, with clients, consortium partners, and internal stakeholders on clarification requests and administrative matters. Coordinate the collection, review, and consolidation of administrative, legal, contractual, and eligibility documentation required for tender submissions. Support or drive the preparation of selection criteria by collecting and validating project references, CVs, and supporting evidence. Contribute to proposal quality and compliance reviews, ensuring alignment with tender requirements and EY policies and procedures. Analyse tender documentation and support proposal teams with bid plans, compliance matrices, templates, and proposal development tools. Contribute to the continuous improvement of bid management processes, tools, and knowledge repositories. Your Profile Master’s degree in European Studies, Political Sciences, Public Administration, Economics, Business Administration, Law, or a related discipline. Previous exposure to bid management, proposal coordination, EU procurement, or project coordination through internships, academic projects, or up to one year of professional experience is considered an asset. Highly organised, dependable, and accountable, with a strong sense of ownership and a commitment to delivering high-quality results on time. Able to thrive in a fast-paced, deadline-driven environment, effectively managing multiple priorities and competing deadlines. Proactive, hands-on, and eager to take initiative, with a strong learning mindset and the ambition to continuously develop professionally. Strong communication, coordination, and stakeholder management skills, with the ability to build effective working relationships across teams and seniority levels. Excellent attention to detail, ensuring accuracy, quality, and compliance in all aspects of your work. A collaborative team player who is comfortable taking ownership, working independently, and escalating risks or issues when appropriate. Excellent command of English is required; knowledge of French and/or other EU languages is considered a strong advantage. Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. What’s In It For You EY Family – you become part of the EY Family providing you with all the necessary skills, training and opportunities; enabling you to grow to your fullest potential. Attractive remuneration package - We offer an attractive remuneration package; including a company car and charging card, iPhone plus subscription, health insurance, pension plan, meal vouchers, and eco vouchers. Thanks to our flex plan it is possible to choose what you value most. Mobility package - You’ll be able to opt-in for the mobility budget. In return for giving up your (right to a) company car, you’ll receive a monthly budget from EY as compensation. This budget will allow you to use your employer-provided compensation for alternative transportation means or similar benefits, incl. reimbursement of housing costs (on condition you live within 10km of your main place of employment). Flexible working arrangements - We are proud of our flexible working arrangements. We will actively support you in building a successful career and delivering excellent client service without sacrificing your personal priorities. We offer flexible working hours and working from home multiple days per week is possible. Inspiring work environment - At EY we are dedicated to providing you with an inspiring work environment. A work environment that allows you to further develop your skills and enables you to fulfill your true potential. Learning & personal growth - You will benefit from an onboarding program, receive extensive training and will be coached by a counselor. We offer a clear career path tailored to your unique skills with necessary guidance. Artificial Intelligence – stay up to date with the latest AI trends through our extensive training opportunities and integrated AI systems. You’ll learn how to leverage AI in a smart and efficient way in your day-to-day work, while developing skills to identify, quantify and track value creation when integrating AI into client environments. Fun - By joining our EY- teams, you can participate in team activities, and companywide events and enjoy a drink during our monthly after-work drink. Sustainability - We have a fleet of hybrid and electric cars. Our flex plan makes it possible for you to choose the most sustainable option for you. You can also opt for a train subscription or lease a bike. Diversity & Inclusion - At EY we are passionate about the inclusion and support of individuals of all groups; we do not discriminate on the basis of race, religion, gender, sexual orientation, or disability status. Location - All of our offices are easily accessible by public transport and/or by car and have parking space. They all have parking spaces and charging stations are provided. Here at EY, you’ll have the chance to build a truly exceptional experience. We’ll empower you with the latest technology, surround you with high-performing teams, and provide the global scale and diverse and inclusive culture you need to discover your full potential. Through our coaching and training programs, you’ll develop the skillsets you need to stay relevant today and in the future – all while building a network of colleagues, mentors, and leaders who will be on the journey with you at EY and beyond.