Bid Coordinator / Jr. Estimator

Job description

**Position Summary** The Bid Coordinator supports the estimating and sales teams by managing bid intake, document organization, proposal formatting, CRM data entry, and follow-up coordination. This role ensures all project bids are accurately tracked, formatted, and delivered on time with precise documentation and communication. ### Primary Responsibilities - Download and organize all bid documents into Dropbox and CRM. - Maintain meticulous project records (project name, GC, owner, plan stage, etc.). - Assist estimator in preparing scope outlines, RFIs and alternates. - Format and produce polished proposal documents using company templates. - Ensure pricing and scope data align between Excel proposal sheets and Word templates. - Track bid due dates and ensure timely submissions. - Send scope summaries to customers in advance when applicable. - Manage bid follow-up reports and communicate with Outside Sales for updates. - Maintain accurate CRM records for bid outcomes and project stages. - Support estimating meetings and assist with administrative coordination between Sales and Estimating. ### Qualifications - HVAC or plumbing background **preferred**[.](http://preferred.Expert-level) - **Expert-level proficiency** in Microsoft Excel and Word. - Exceptional organizational and communication skills. - Native-level English fluency (spoken and written).Ability to regularly communicate professionally with customers via phone and email with confidence. - Comfortable in a deadline-driven, detail-oriented environment.