Bilingual Executive Assistant

Job description

At Alstom, we build what millions depend on daily - rail transportation systems that can't afford to fail. We're more than 85,000 people worldwide creating the industry's most diverse portfolio: high-speed trains, metros, trams, maintenance services and integrated systems. More Than a Job: A Mission We are seeking a passionate Bilingual Executive Assistant to support our leadership in São Paulo. You will play a pivotal role in designing and developing efficient solutions, working alongside dedicated teams to ensure seamless operations and communication across the organization. Your Role, Your Impact Manage executive schedules and communications to ensure scalable support for business operations Collaborate with cross-functional teams to facilitate information flow and project coordination Maintain reliability in document management, meeting logistics, and confidential information handling Drive innovation in administrative processes, leveraging technology to optimize workflows Share knowledge and best practices to enhance team efficiency and foster a culture of continuous improvement You'll work with sharp, committed teams solving complex challenges that shape the future of mobility, ensuring seamless integration of business and technology. What You Bring Bachelor’s degree in Administration, Business, Executive Secretarial course or related field 3+ years of experience in executive support or office management Proficiency in English and Portuguese, advanced MS Office skills Strong organizational, communication, and problem-solving abilities Proactive mindset, attention to detail, and collaborative approach to team management How Success Is Measured Timely and accurate delivery of executive support and strategic goals Effective collaboration and leadership within administrative and project teams Reduction in process errors, increased efficiency, and proactive troubleshooting Alstom, A Great Place to Grow Cutting-edge technology and strategic vision in rail transportation Global impact from the São Paulo office, connecting communities Career advancement through continuous learning and professional development Here, progress isn't always easy but the impact is real. Because the scale is massive, the tasks are complex when the system runs, the train moves, and the city connects that feeling stays with you. And the legacy lasts.