Billing & Bookkeeping Specialist (Construction)

Job description

We are looking for an experienced **Construction Billing & Bookkeeping Specialist** to join a growing business and take ownership of billing, accounts receivable, and bookkeeping support. This is an ideal opportunity for someone with a strong understanding of **construction billing processes,** particularly AIA billing (Forms 702 and 703), progress billing, and change orders. You’ll work closely with customers and internal teams, so strong communication skills and a professional, relationship-focused approach are essential. The role will initially be 20 hours per week, with the potential to increase to full-time as the business grows and the successful candidate demonstrates their capabilities. **Key Responsibilities** ● Prepare and manage AIA billing, including Forms 702 and 703 ● Handle construction progress billing and ensure invoices are accurate and submitted on time ● Process and track change orders ● Manage accounts receivable and monitor outstanding balances ● Follow up with customers regarding outstanding invoices and payments ● Maintain accurate financial records and documentation ● Support bookkeeping activities using QuickBooks Online (QBO) ● Update and manage customer and project information within Salesforce ● Reconcile billing information and identify discrepancies ● Work closely with customers to resolve billing queries professionally ● Assist with maintaining efficient billing and accounting processes ● Provide general administrative support related to billing and bookkeeping as required ### Requirements ● Previous experience in the construction industry is essential ● Strong experience with construction billing and progress billing ● Hands-on experience preparing AIA Forms 702 and 703 ● Understanding of change orders and construction project billing ● Experience with accounts receivable and collections/follow-up ● Proficiency with QuickBooks Online ● Experience using Salesforce ● Strong attention to detail and accuracy ● Excellent written and verbal English ● Professional and confident communication skills ● Comfortable communicating directly with customers regarding invoices and payments ● Highly organised with the ability to manage multiple projects and deadlines ● Able to work independently in a remote environment