Billing Coordinator

Job description

*\*\*\* This is where your organization can create a consistent intro to all of your jobs, creating consistency in voice and messaging across all job posts* *\*\*\* C'est ici que votre organisation peut créer une introduction cohérente à tous vos emplois, en créant une cohérence dans la voix et la messagerie dans tous les postes.* **Summary:** The Legal Billing Coordinator plays a critical role within the finance or accounting team of a law firm or corporate legal department. This position ensures accurate, timely, and compliant billing processes while supporting attorneys and clients through the billing cycle. **Responsibilities:** - Prepare, edit, and finalize client invoices according to attorney instructions and client billing guidelines. - Maintain records relative to ADP WorkforceNow - Ensure proper coding of time entries and expenses. - Coordinate with attorneys and legal staff to resolve discrepancies or incomplete billing data. - Review invoices for compliance with client-specific billing rules and e-billing platform requirements. - Maintain knowledge of e-billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix). - Ensure compliance with internal billing policies and legal industry standards. - Upload and manage invoices in electronic billing systems. - Monitor invoice status and proactively address rejections or disputes. - Maintain accurate records in billing software (e.g., Elite, Aderant, Billblast). - Generate and distribute billing and accounts receivable reports. - Assist with monthly, quarterly, and year-end financial reporting as it relates to billing. - Track unbilled time and expenses and follow up as needed. - Respond to attorney and client inquiries regarding billing matters. - Assist attorneys in forecasting and budgeting client billings. - Provide training and support to attorneys and staff on billing procedures. - Work closely with accounting, collections, and legal teams to streamline workflows. - Participate in process improvement initiatives to enhance billing efficiency. - Support onboarding of new team members and contribute to documentation of billing procedures. **Required Skills:** - Proven experience in legal billing or accounting roles, preferably within a law firm or legal department. - Familiarity with e-billing systems and client portals (e.g., Serengeti, CounselLink, Tymetrix). - Proficiency in billing software (e.g., Elite, Aderant, Billblast). - Strong attention to detail and organizational skills. - Excellent communication and interpersonal skills. - Ability to collaborate effectively with attorneys and legal staff. - Strong analytical and problem-solving abilities. - Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. *\*\*\* Similar to the introduction that can precede all job descriptions, an outro can also be formatted for consistency on all posts* *\*\*\* Semblable à l'introduction qui peut précéder toutes les descriptions de poste, une outro peut également être formatée pour la cohérence sur tous les messages*