Board Coordinator

Job description

This is an STA for a term of at least 12 months The Corporate Affairs team offers a unique opportunity working at the highest level within ING in a dynamic environment and a closely-knit team. As Board Coordinator in the Corporate Affairs team you have the opportunity to: (i) develop yourself in multiple areas from organisational skills and event management to inter-personal skills; (ii) view how ING operates by being at the very heart of the organisation in a highly sensitive and confidential environment; (iii) expand your network on all levels within ING. As Board Coordinator you primarily will be responsible for supporting the Corporate Secretaries by coordinating the operational activities around the Supervisory Board and the Management Board which fall under the Corporate Affairs team. The team The Corporate Affairs team contributes to compliant, effective and efficient corporate governance by: Guiding high quality proposals to the corporate boards to ensure effective corporate decision making. Facilitating well-prepared, efficient board meetings. Adhering to applicable standards, laws and regulations. Using digital/tech solutions where possible. Provides adequate assurance, advice and support on board related content and process matters. Acts as gatekeeper and liaison between the corporate boards, the rest of the ING organisation and its stakeholders, such as regulatory and supervisory bodies. Role and responsibilities Your primary responsibility will be facilitating all aspects around the organisation of Supervisory Board and Management Board meetings, among others: Supporting the Corporate Secretaries in the development of agendas, coordination of meeting logistics, distribution of minutes and other follow-ups Coordination of and communication with (senior) stakeholders within ING to facilitate timely and high quality information flow towards the corporate boards; Diligent record keeping of relevant information Maintaining a strong working relationship with the Executive Assistants of the Management Board Assisting Supervisory Board members with logistical operating arrangements and other board related requests, as needed In addition, you will also engage in other activities, such as: Preparing and maintaining an annual overview of board meetings and similar board-related events Contributing to ongoing process improvements and innovation initiatives within the team. This includes the reassessment of current procedures, automation of manual tasks, integration of existing and new systems, and developing one way of working across the team. Writing and maintaining process descriptions relevant to the role Supporting the Corporate Secretary in the planning of the annual (international) Supervisory Board / Management Board business visit Supporting the Company Secretary in the development and implementation of induction programmes for new corporate board members Assisting the team on due diligence requests How to succeed We hire smart people like you for your potential. Our biggest expectation is that you’ll stay curious. Keep learning. Take on responsibility. In return, we’ll back you to develop into an even more awesome version of yourself. We are looking for a hands-on and enthusiastic addition to our team with a sense of humour and a passion for getting things done. Preferably with prior experience supporting governance and disclosure processes within a comparable team and affinity with legal matters. A Board Coordinator has the following traits and experience: Strong communication, administrative and organisational skills; Organisational sensitivity and ability to work with confidential information in a discrete manner; Solid inter-personable and (senior) stakeholder management skills, including experience supporting corporate board member(s); Flexible, can-do mentality and ability to multitask with an attention to detail, anticipate executive needs, and deliver on time; Good written and spoken English required; Proficiency in MS Office (Outlook, Teams, Word, Excel, PowerPoint) and affinity with other digital solutions, such as SaySo and Sherpany are an advantage; Available for 40 hours per week.* *This role requires flexibility to be available beyond standard office hours to address time-sensitive matters or unexpected issues. Rewards and benefits We want to make sure that it’s possible for you to strike the right balance between your career and your private life. Find out more about our employment conditions. The benefits of working with us at ING include: A competitive salary aligned with your skills and experience 25-28 vacation days depending on your contract Pension scheme 13th month salary and 8% holiday allowance Individual Savings Contribution (BIS), 3.5% of your gross annual salary Flexible working hours and hybrid working options A mobility card: choose your mode of transport for commuting each day, with free public transport on weekends. Personal growth and challenging work with endless possibilities An informal working environment with a diverse group of innovative colleagues About us Curious about how ING empowers people and businesses to move forward? Discover what we do and what we can offer you . Questions Please visit our Frequently Asked Questions section to find some answers on questions you might have. Contact the recruiter attached to the advertisement. Want to apply directly? Please upload your CV and motivation letter by clicking the ‘Apply’ button Because this is a sensitive position, the eventual preferred candidate will be subject to an in-depth screening process.